Executive Assistant, Office of Access & Opportunity Advocate Health

Department: 12110 Enterprise Corporate - Diversity and Inclusion Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Mon to Friday 8am to 5pm Pay Range $28.05 - $42.10 Major Responsibilities: Coordination of supervisors’ schedules 1)Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement. 2)Sets up meetings and maintains meeting schedule for multiple executives and/or senior vice presidents, assuring that priorities are met and time is used most effectively. 3)Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings. Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents 1)Compiles, analyzes, and summarizes data in the preparation of reports. 4)Routes inquiries/calls received to appropriate executive(s) for follow through. 2)Responds to correspondence not requiring supervisors’ attention. 3)Initiates follow up for calls, correspondence, etc., received by supervisors. Provides administrative support for the Operations Improvement Department and the Project Support Office 1)Types letters, memos, reports, and other types of correspondence from rough drafts or notes. 2)Composes correspondence not requiring supervisors’ attention. 3)Provides background information, as required, for correspondence requiring supervisors’ attention. 4)Collects data and/or compiles information to prepare reports. 5)Prepares presentations, handouts, notices, invitations, etc., utilizing various software packages. Preparation and dissemination of correspondence 5)Follows up on letters and phone calls, making sure appropriate parties follow through. 1)Screens/sorts mail and determines to whom the correspondence best be routed. Incumbents personally respond to routine matters. 2)Screens phone calls. 3)Greets and directs visitors. 4)Responds to associate/patient complaints, resolves problems, or directs associates/patient to appropriate parties. Maintenance of department files. 1)Maintains confidential records and files. 2)Creates and sets up filing systems. Education/Experience Required: High School education or equivalent.7 years of secretarial experience with at least 5 years in an executive or senior level secretarial position. Knowledge, Skills & Abilities Required: Typing 60 wpm preferred Shorthand/dictaphone Basic computer knowledgeProficient with word processing, spreadsheet, and presentation software.Ability to navigate and gather information via internetAbility to use supportive technology (e.g.) Palm Pilots or other devicesAbility to prioritize work Excellent communication skills Excellent organizational skills This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties. Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We’re redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care

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