What are the responsibilities and job description for the Assistant Event Coordinator- Seasonal position at 105 80th Street Beverage Llc?
Job Title
Event Coordinator Assistant
Classification
Non-Exempt
Seasonal
Reports to
Event Coordinator
Job Description
The Event Coordinator Assistant is responsible for supporting the Event Coordinator in all aspects of the events. The main duties include logistical tasks, vendor communication, budget management, administrative tasks, and to ensure events run smoothly.
Essential Functions
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Supporting the lead event coordinator in all aspects of event planning, including venue selection, vendor coordination, and budget management.
- Liaison with vendor for quotes, contracts, and ensuring timely delivery of service.
- Assist with the physical setup and breakdown of the event space ensuring proper storage of event items.
- Address and resolve any issues that arise during the event, often with minimal supervision.
- Interaction with clients, responding to their inquiries, and ensuring their needs are met.
- Managing event-related documents, creating reports, and maintaining records.
- Attendance to weekly Aloha meetings.
Competencies
- Guest Focus
- Communication Proficiency
- Organizational Skills
- Stress Management/Composure
- Time Management
- Flexibility
- Teamwork Orientation
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This position operates in all aspects of the food & beverage department and indoor/outdoor in all types of weather conditions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping and crouching. The position may require lifting of products weighing up to 50 pounds.
PHYSICAL ENVIRONMENTAL DEMANDS:
Stand- Over 3/4th of the time
Walk- Over 3/4th of the time
Sit- Under 1/3rd of the time
Use hands to fingers, handle or feel- Over 2/3rd of the time
Reach with arms and hands- Over 2/3rd of the time
Climb or balance- Up to 1/3rd of the time
Stoop, kneel, crouch or crawl- Up to 2/3rd of the time
Talk or hear- Over 2/3rd of the time
Lift minimum of 5lbs.- 50 lbs.- Over 2/3rd of the time
Adherence to all policies and procedures delineated in the ICONA Handbook
Position Type/Expected Hours of Work
This is an hourly-seasonal position. This role requires thirty plus hours to include nights, weekends, and holidays.
Travel
No travel is expected for this position.
Required Education and Experience
- High school diploma or equivalent required
- One-year restaurant experience
- One-year banquet experience
Additional Eligibility Qualifications
Compliant with state Alcoholic Beverage Control regulations
Other Duties
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.