What are the responsibilities and job description for the Administrative Assistant position at 1045 LLC?
1045 is a national commercial real estate platform designed to align resources and maximize values. Our devoted team of experts are committed to exceeding our clients’ expectations. Our expansive footprint allows us to work in every market across the United States. Our property management, accounting, leasing and consulting teams are passionate about their work and go above and beyond to deliver industry leading solutions for our clients.
We are currently hiring an Administrative Assistant for our Chesterfield office.
The responsibilities for this position include but are not limited to:
- Oversee front desk reception responsibilities, welcome and direct clients, maintain conference room
- Maintain inventory of office/kitchen/building supplies and communicate with vendors on supply needs
- Responsible for outgoing and incoming mail, including packages, through USPS and UPS, and maintaining postage meter and mailing supplies
- Scan and distribute invoices to PayScan and Property Managers
- Scan and distribute CAM invoices
- Obtain backup invoices for annual Tax/Insurance/CAM reconciliations
- Maintain current vendor contact information by tracking receipt of service agreements, COI’s and W-9’s
- Mail delinquency statements
- Generate and mail rent increase letters to tenants
- Obtain documentation, proofread, send, and file Service Agreements
- Answer vendor, tenant, owner inquiries and/or redirect to appropriate parties
- General kitchen upkeep that is a shared duty with the rest of office staff
- Assist in other general administrative duties and special projects throughout multiple departments as business requires
The ideal candidate will:
- Identify as a team player and self-starter
- Have experience navigating a multitude of software programs such as Microsoft Office, Teams, and Adobe
- Be available to work full-time in office
Job Type: Full-time
Schedule:
- 8 hour shift
Pay: Salary - $35,000-$40,000
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Supplemental Pay:
- Bonus pay
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative Experience: 1 year (Preferred)
Work Location: In person
Salary : $35,000 - $40,000