Admin Executive

Job Title: Admin Executive

Location: Byculla, Mumbai
Experience: 3 to 4 years
Certification: IATA (International Air Transport Association) Certification preferred

About Work Square

Work Square is a leading built-to-suit, managed office operator, specializing in finding, acquiring, furnishing, and managing dedicated office spaces tailored to client needs. Our fully customizable services ensure a seamless and personalized experience.

Website: https://autopilotoffices.com

Job Summary

We are seeking a proactive Admin Executive with 3 to 4 years of experience to oversee office administration, facility management, vendor coordination, and travel arrangements. The ideal candidate will have an IATA (International Air Transport Association) certification, ensuring smooth coordination of business travel and logistics for employees and clients.

Key Responsibilities1. Office Administration & Operations:

• Oversee daily office operations and ensure seamless workflow.
• Maintain office supplies, procurement Co -Ordination, and inventory.
• Ensure compliance with office policies and procedures.

2. Facility & Vendor Management:

• Coordinate with facility management teams for office upkeep.
• Handle vendor relationships, contract negotiations, and service delivery.
• Supervise housekeeping, security, and maintenance teams.

3. Travel & Logistics Management (IATA Certified Responsibilities):

• Manage domestic and international travel arrangements for employees and clients.
• Coordinate with travel agencies, airlines, and hotels for bookings.
• Process visa applications, ticketing, and itinerary planning.
• Ensure travel policy compliance and cost optimization.
• Assist employees with travel documentation and reimbursements.

4. Client & Team Coordination:

• Support HR and finance teams with administrative tasks and documentation.
• Organize meetings, prepare reports, and maintain records.
• Liaise with internal teams and clients for administrative support.

Requirements

• Education: Graduate in Business Administration, Travel Management, or a related field.
• Experience: 3 to 4 years in office administration, travel management, or facility coordination.
• Certification: IATA (International Air Transport Association) certification preferred.
• Skills Required:
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Experience in travel booking, visa processing, and itinerary planning.
• Excellent communication and problem-solving skills.
• Ability to work independently and handle multiple priorities.

Why Join Work Square?

• Opportunity to work with a leading managed office operator in Mumbai.
• Exposure to a dynamic, client-centric work environment.
• Growth opportunities in administration and travel management.
• Competitive salary and benefits package.

Job Type: Full-time

Pay: ₹28,985.23 - ₹40,738.43 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person