Hard Services Coordinator

We are looking for a Senior Hard Services Coordinator to join our team in Dublin City Centre

Working pattern: Monday-Friday 9AM-5PM

Main Duties and Responsibilities:

To provide administrative support for Facilities Engineering Team and to support Senior Facilities Engineer and the team with the assigned tasks:

• Prepare Client Quotes for follow up works
• Ordering consumables
• Report on outstanding Work Order and PPMs, follow-up with the team for updates
• Scheduling PPMs in line with Azolla and Budget
• Raising POs and processing invoices
• Uploading RAMS for approval
• Meeting contractors and issuing Permits To Work
• Collation of appropriate data for monthly client reporting
• Preparation for client monthly meeting including drafting the presentation with appropriate data
• Organize and maintain site specific files in line with Client Shared folder system
• Raise Purchase Orders for approval by Engineering Team
• Preparation of Client quotations for additional related works
• Draft Supplier Level Agreements for approval by the Facilities Manager
• Coordinate Sub contractor maintenance visits with Supplier, Engineer and Client requirements
• Take on ad hoc projects and tasks, as and when required
• Managing calendars for support cover
• Management of uniforms and work wear
• Other Ad Hoc tasks to support Facilities Team Flexibility and availability to work overtime
• Goal Zero - Embed EHS as a way of doing business. Enforce a zero tolerance to unsafe working practices to target a goal zero accident rate.

Requirements

• Experience of communicating with Clients/Customers and providing excellent customer service
• High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
• Ability to work with Computerised Maintenance Management System
• Excellent written and spoken English
• Minimum 3 years experience in an administration role in a Facility Management environment