Senior Executive Assistant

About Our Client

Our client’s mission to empower local economies drives a fast-paced, empathetic, and impact-focused culture. Originally a door-to-door delivery service, they are evolving into a go-to platform for all types of goods. Rapid growth and constant change offer employees opportunities to contribute, solve challenges, and grow their careers. They also prioritize employee well-being with benefits like premium healthcare, wellness reimbursements, and paid parental leave.

About the Team

The Administrative Team partners with leaders across all functions at the company. They pride themselves on driving efficiency, organization, and impact. As strategic partners, they anticipate needs, manage complex logistics, and create an environment where the leaders can focus on what they do best. They embrace a “bias for action” and are committed to making the impossible possible.

About the Role

Our client is looking for an experienced Senior Executive Assistant to provide high-level administrative support to the Vice President, Deputy General Counsel, Litigation and the VP, Deputy General Counsel, Commercial & Corporate. This role is pivotal in managing executive priorities, optimizing workflow, and ensuring seamless communication across teams. This is a remote role, based in the USA, with occasional travel for organizational events and offsites. The person in this role will report to the Executive Business Partner to the Chief Corporate Affairs Officer and General Counsel.

You’re excited about this opportunity because you will…

• Manage complex calendars with efficiency, ensuring seamless coordination across time zones.
• Serve as a key liaison between executives and internal/external stakeholders.
• Plan and execute large-scale events, team offsites, and strategic initiatives.
• Handle confidential information with discretion and professionalism.
• Own special projects that enhance team operations and executive effectiveness.
• Be the driving force behind executive operations and team efficiency.
• Play a critical role in fostering team culture, collaboration, and cohesion.
• Get to own high-impact projects that streamline processes and enhance productivity.
• Work alongside visionary leaders at a fast-growing technology company.

Our client is excited about you because…

• You have 8 years of experience as an Executive Assistant supporting multiple senior-level executives (VP level).
• You are proactive, strategic, and solutions-oriented, able to anticipate needs before they arise.
• You thrive under pressure and can make swift, informed decisions.
• You possess exceptional attention to detail and organizational skills.
• You have strong written and verbal communication skills and can effectively interface with senior leadership.
• You handle sensitive information with discretion, professionalism, and integrity.
• You are adaptable and excel in a fast-paced, ever-evolving environment.
• You are highly autonomous but also thrive in a collaborative team setting.

Compensation

The successful candidate's salary will depend on factors like experience, skills, location, and market conditions, with potential for future adjustments. Compensation includes a base salary, localized by work location, and possible equity grants. The company offers a comprehensive benefits package, including 401(k) with match, paid time off, parental leave, wellness benefits, and paid holidays. Full-time employees also receive medical, dental, vision, disability, life insurance, mental health support, and more.

Salary Range

$112,200—$165,000 USD

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”