DUTIES

Oversee the operations of a Healthcare office, managing the clinicians and office staff, including maintaining current employee personnel files, answering all phone calls, preparing and maintaining the Healthcare Agency's payroll system, and compiling statistics necessary for the Administrator.

RESPONSIBILITIES

Maintain and update all staff and contract personnel files, policy and administrative documents as needed.

Maintain master files of personnel evaluations and makes copies, on monthly basis, for the appropriate department supervisor.

Keep all evaluation forms, policy, and orientation documents current.

Send deficiency notices to personnel.

Act as Receptionist for the office, answering inquiries of general nature form applicants, visitors, and professional staff, assisting them in a friendly and cooperative manner.

Assist in miscellaneous bookkeeping functions.

Submit bills to appropriate healthcare agencies and familiarity with healthcare insurance verifications.

Assist the full-time and part-time payroll procedures.

Assume various duties, as directed, by the Administration in the area of personnel and accounting.

JOB CONDITIONS

Position is stressful in terms of meeting deadlines.

It is primarily a desk job, which essentially involves sitting, standing, stooping, and walking, as well as an inordinate amount of telephone communication.

Travel is required, by car or airplane to local, out-of-town or state seminars, conferences, or meetings.

It requires minimal lifting of office records and printouts.

The ability to read 12 point, and larger, type is required.

One must be able to hear adequately on the telephone, with no more than an amplifier, and be able to communicate, both, verbally, and in writing, in English.

EQUIPMENT OPERATION

The job requires the ability to utilize a PC, calculator, multi-line telephone, and other related office equipment.

COMPANY INFORMATION

Has access to all patient medical records and patient financial accounts, personnel records and company financial records, which may be discussed with all management staff, including Governing Body.

QUALIFICATIONS

1. High school diploma or equivalent.

1. Experience as a coordinator or office manager, preferably in the health field.

1. Should be a skilled organizer able to manage office files, logbooks and staff schedules.

1. Must possess light secretarial skill and have a polite telephone manner.

1. Must have a criminal background check.