Job Description:

Youth Services

Program Assistant

Agency Information

Location: East Baton Rouge Parish
Reports to: Director of Youth Services
Hours: Full-Time, exempt position
Wage: $34,200 - $37,000 annually depending on relevant qualifications and education.

Resume and cover letter are required when applying for this position.

Job Mission

The Program Assistant is responsible for supporting the Youth Services department at Youth Oasis. Youth Oasis is a nonprofit organization supporting youth and young adults at risk of or experiencing homelessness or out of home placement. e Youth Services department provides residential and community based services to youth ages 11-24.

The Program Assistant will report directly to the Program Director. The Program Assistant will assist with managing the day - to - day operations of the Youth Services department. The person filling this role will provide administrative and logistical assistance. The Program Assistant creates infrastructure that facilitates healthy linkages between programmatic and administrative teams to enhance the effectiveness of Youth Oasis’ mission. The Program Assistant is responsible for establishing and maintaining strong relationships with team members, clients, donors, and community members.

Core Competencies

To perform job successfully, the individual should demonstrate the following competencies:

Influence: Motivate, persuade, and excite others; adjust style to fit situation; have presence and confidence.

Strategic inking: Communicate strategy to team members; develop and maintain long-term plans and continuously measure progress toward them.
Visioning: Create a preferred future for young people; communicate the vision enthusiastically; attract others to the vision.
Problem Solving & Decision Making: Approach problems and decisions methodically; isolate causes from symptoms; commit to action; demonstrate sound judgment.
High Standards: Model excellence; hold staff accountable for quality outcomes; require continuous improvement.

Drive/Energy: Exhibit stamina, endurance; passionate about their work; motivated to excel.
Relationship Building: Recognize the importance of relationships; devote energy to cultivating relationships.
Organize & Planning: Plan and organize so that work is accomplished effectively; prioritize multiple competing tasks; maximize use of available time.
Communicativeness: Actively seek and share information; create an open and accessible environment that encourages
low of information.
Integrity: Must be honest and take responsibility for actions.
Positive Impact: Have a passion for Youth Oasis’ mission and vision; conviction about the capacity of people to grow and change.

Change Agility: Able to embrace needed change; able to provide and implement feedback; effective in the face of ambiguity.
Creativity: Resourceful in finding ways to improve and advocate for change when necessary; fosters creativity in others.
Sensitivity: Communicates empathy and respect of individuals; ability to be appreciative of diversity.

Key Responsibilities

Leadership:
o Offer vision, creativity, and enthusiasm to employees and community members to generate positive thinking and best practices for young people;

o Maintain meaningful involvement with consumers, advocates, and community partners;

o Collaborate with the Program Director and Leadership team to develop a sustainable leadership model;

o Create various monthly reports

Program Support:
o Attend team meetings and take notes for accountability purposes

o Actively participate in group discussions and meetings

o Support programs with clerical needs such as making copies, purchasing supplies, and following up on service needs o Respond to service inquiries, request for information,

Human Resources
o Assist with the recruitment of employees by posting and managing job opening announcements and onboarding employees

o Assist with the retention of employees by creating positive employee experiences through planning employee appreciation initiatives and coordinating professional development opportunities

o Monitor all employee files for accuracy, completeness, and compliance with regulations

o Assist management with performance management by generating monthly performance reports

o Manage and onboard volunteers for the department o

Financial and Budget Management:
o Manage and onboard volunteers for the department

o Assure prudent, responsible use of all financial resources available to YOUTH OASIS;

o Develop program budgets in coordination with ProgramDirector

o Ensure preparation and maintenance of thorough, accurate, and timely financial records and reports;

o Ensure that all contract requirements are met

o Review all uploaded receipts and assist with creating financial reports by categorizing expenditures

o Manage all agency supervised youth accounts.

o Submit monthly invoices for various programs to ensure accurate and timely payment

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lit and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, and depth perception. While performing

Qualifications

Minimum Qualifications:
o High school diploma or equivalent

o Three years’ experience as an assistant or in a leadership role

o Proficient with Word, Excel, and general office machines;

o Must be 21 years of age or older;

o Must have own dependable transportation

o Proof of Louisiana State Driver’s License in good standing, auto insurance; and

o Must complete a background check.

Required within first 30 days of employment:

o CPR/First Aid/Blood-borne pathogens certifications required;

o Full understanding of the CPS reporting requirements.

Preferred Qualifications:
o Bachelor’s Degree in Human Services, Non-Profit Management or Organizational Leadership.

Youth Oasis is an Equal Opportunity employer. Employment is based upon individual qualifications without regard to race, color, sex, religion, national origin, citizenship, age, marital status, veteran status, disabilities, political ideology, sexual orientation, or any other legally protected stats. Alumni or foster care and those who have experienced youth homelessness are encouraged to apply.

these job duties, the employee is regularly required to listen to others and provide verbal feedback. e employee is required to frequently sit for extended periods of time, stand, walk, climb, or balance.

Qualifications

Minimum Qualifications:
o Bachelor’s Degree;

o Three years’ experience providing Case Management

o Proficient with Word, Excel, and general office machines;

o Must be 21 years of age or older; o Must have own dependable transportation

o Proof of Louisiana State Driver’s License in good standing, auto insurance; and

o Must complete a background check.

Required within first 30 days of employment: o CPR/First Aid/Blood-borne pathogens certifications required;

o Must have a negative TB test; and o Full understanding of the CPS reporting requirements.

Preferred Qualifications:
o Master’s Degree in Human Services, Non-Profit Management or Organizational Leadership.

Youth Oasis is an Equal Opportunity employer. Employment is based upon individual qualifications without regard to race, color, sex, religion, national origin, citizenship, age, marital stats, veteran stats, disabilities, political ideology, sexual orientation, or any other legally protected stats. Alumni or foster care and those who have experienced youth homelessness are encouraged to apply.

Job Type: Full-time

Pay: $12.00 - $15.45 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Baton Rouge, LA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have your own means of dependable transportation?

License/Certification:

• Driver's License (Required)

Work Location: One location