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WSP USA
WEST WASHINGTON, AZ | Other
$47k-62k (estimate)
10 Months Ago
Office Administrator
WSP USA WEST WASHINGTON, AZ
$47k-62k (estimate)
Other | Business Services 10 Months Ago
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WSP USA is Hiring an Office Administrator Near WEST WASHINGTON, AZ

This Opportunity

WSP is currently initiating a search for a full time Office Administrator for our Tempe - West Washington office. May be asked to support other local offices not further than 5 miles from main office location. May be involved in projects with our Workplace Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. An Office Administrator is responsible for providing day to day administrative support and project assistance to ensure efficient operation of the office. 

Your Impact

  • Provides administrative support to senior, mid-level and junior staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
  • Responsible for general office administration including office upkeep and liason with building management for maintenance requests, issues (i.e., AC/heat service,) and building/parking access cards.
  • Serves as receptionist, answers incoming calls, maintains phone list and welcomes guests as assigned.
  • Processes incoming and outgoing U.S. and overnight mail, distributes incoming faxes/packages.
  • Coordinates with ARC for large plotter printing requests, and printer questions/issues.
  • Assists with ordering computers, accessories, and supplies and business cards for office employees.
  • Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
  • Coordinate onsite training events with outside vendors and online webinars, as directed.
  • Coordinates safety and compliance programs for office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits.
  • May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance including form completions, resume requests, and printing assistance for small proposal not sent out to print shop.
  • May assist with processing Accounts Payable and Sub queue invoices for the office.
  • May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis.
  • May be assigned to assist with fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
  • Maintains inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed.
  • May be assigned to serve as on-site point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responsing to Service Desk emails for additional information.
  • Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
  • Other duties as required by business needs.
  • Must successfully complete and pass WSP’s Motor Vehicle screening. 

Who You Are

Required Qualifications

  • 3 years of experience.
  • High School Diploma.
  • Must be a self-starter capable of taking on tasks with little direction or supervision.
  • Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office.
  • Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
  • Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
  • Must possess excellent interpersonal and written and verbal communication skills.
  • Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
  • Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
  • Must be a strong team player.
  • Must be able to use discretion and confidentiality.
  • Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.

Preferred Qualifications

  • Experience in the engineering consulting industry.
  • Knowledge of Oracle and Adobe Professional is preferred.

#LI-DT1

Job Summary

JOB TYPE

Other

INDUSTRY

Business Services

SALARY

$47k-62k (estimate)

POST DATE

07/27/2022

EXPIRATION DATE

06/08/2023

WEBSITE

wsp.com

HEADQUARTERS

MANHATTAN, NY

SIZE

15,000 - 50,000

FOUNDED

2014

CEO

LOU CORNELL

REVENUE

$1B - $3B

INDUSTRY

Business Services

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The job skills required for Office Administrator include Time Management, Initiative, Scheduling, Attention to Detail, Microsoft Office, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.

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If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Office Administrator job description and responsibilities

The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.

01/16/2022: Santa Cruz, CA

Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.

02/16/2022: La Crosse, WI

Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.

01/18/2022: Portland, ME

The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.

01/09/2022: Twin Falls, ID

The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.

02/20/2022: Provo, UT

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Office Administrator jobs

Office Administrator must possess adaptability to work under pressure.

12/28/2021: York, PA

Must be proficient with technology (Google Drive, MS Office, etc.).

02/26/2022: Newport News, VA

To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.

12/15/2021: Canton, OH

Proven experience as an office administrator, office assistant or relevant role.

01/20/2022: Charleston, WV

Excellent knowledge of MS Office and office management software (ERP etc.).

02/20/2022: Huntington, WV

Step 3: View the best colleges and universities for Office Administrator.

Butler University
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High Point University
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Providence College
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