Under direct supervision, the administrative assistant will perform a variety of duties with multiple priorities requiring the ability to complete each process accurately and to achieve deadlines. This position works within a professional team environment and is required to step in where needed to support the overall team success.

If you are serious, dedicated and driven to uncover new and exciting solutions, then Wood Rodgers is for you. There is opportunity for growth and advancement for those motivated to learn.

We bring new ways of solving old problems. We are inventors, we ask ‘why not?’ and we challenge convention. Sound like you? Read on:

What you will be doing

• Scan, print, copy, collate/assemble, and bind documents for final submittal to clients and others
• Delivering project-related documents to various locations
• Place general office supply and grocery orders and stock office
• Coordinate with landlord and Facilities Department to notify and resolve building maintenance issues
• Keep filing systems up-to-date and organized. Log documents to database as required
• Perform reception duties such as answering phones calls, receiving and distributing mail, coordinating office activities
• Assist supervisor and all office professionals with all administrative requests, as needed
• On occasion, drive a company vehicle for maintenance appointments

The ante

• 1 - 3 years’ experience assisting staff with scanning, printing, copying, collating/assembling, and binding documents
• Possess and maintain a valid California driver’s license

What it takes

• High School Diploma
• Physical presence in the office daily
• Excellent knowledge of MS Word, Excel, PowerPoint, BlueBeam Revu and/or Adobe Acrobat
• Excellent knowledge of office equipment (e.g., copiers, printers, binding/laminating machines, fax machines)
• Possess good communication skills
• Capable of multi-tasking at all times
• Quality work
• Professional, organized, friendly; able to work alone and with others
• Able to prioritize assignments to get work done in a timely manner
• Able to take directions in a professional manner from all levels of management
• Positive attitude

Things we’d like to see

• Some college-level coursework