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Job Description

Williams Contracting

Receptionist

Basehor, Kansas

Full-time

Description

We are looking for a responsible Receptionist to perform a variety of administrative and clerical tasks. Duties of the Receptionist include providing support to our managers and employees, assisting in daily office needs and managing our company’s incoming calls, mail, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.  Ultimately, a successful Receptionist should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree

Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Regularly spend long hours sitting and using office equipment and computers
  • Regularly move from sitting to standing positions effortlessly
  • Regularly work on repetitive tasks
  • Regularly use hands and fingers to handle, control or feel objects
  • Regularly hold the arm and hand in one position or hold the hand steady while moving the arm
  • Regularly use headphones and earpiece
  • Regularly see details of objects that are less than a few feet away
  • Regularly speak clearly so listeners can understand
  • Regularly understand the speech of another person
  • Frequently bend to file and maintain files
  • Occasionally lift 5-10 pounds

Company Overview

  • Website williamscontracting.com
  • Headquarters BUMPASS, VA
  • Size 25 - 50
  • Founded 1976
  • Type
  • CEO REA T WILLIAMS
  • Revenue <$5M
  • Industry Construction
  • About williams contracting inc.

Skills for Receptionist

The job skills required for Receptionist include Time Management, Verbal Communication, Written Communication, Office equipment, Attention to Detail,and Organizational Skills etc. Having related job skills and expertise will give you an advantage when applying to be a Receptionist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Receptionist. Select any job title you are interested in and start to search job requirements.

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Career Path for Receptionist

The following is the career advancement route for Receptionist positions, which can be used as a reference in future career path planning. As a Receptionist, it can be promoted into senior positions as a Receptionist II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Receptionist. You can explore the career advancement for a Receptionist below and select your interested title to get hiring information.