Overview

The Facilities Coordinator supports the Facilities Department with tasks necessary for the efficient operation of the Facilities Department. The Facilities Coordinator receives necessary direction from a Manager and works both independently and as part of a team.

To perform this job successfully, the individual must possess the ability to thoroughly grasp principles and practices that pertain to this department. Employee must work cooperatively with all staff levels.

Responsibilities

• Support offices via Property Managers’ requests as needed
• Follow up on service request to confirm tasks are complete
• Learn and regularly access ServiceChannel to create, update and close work orders
• File and retrieve organizational documents, records and reports
• Assist with annual reporting and renewals for x-ray and radiology imaging registrations, fire extinguishers and permitting as necessary
• Assist with miscellaneous filings for insurers
• Create and file documents for all newly opened/purchased offices to maintain compliance with regulatory agencies; EPA, Hazardous Waste, Radiation, Pressure Vessels
• Manage company related service contracts for, but not limited to, water filtration systems, satellite dish, fire extinguisher certifications, etc.
• Process notifications of corporate changes to all regulatory authorities
• Create and track purchase orders
• Review invoices for accuracy
• Track various licensures and building permits
• May conduct research, compile data, and prepare reports
• Maintain office supplies and inventory
• Open, sort and distribute all incoming correspondence
• Set up and coordinate meetings and conferences
• Support staff in assigned project-based work
• Administratively support VP of Real Estate and Director, RE Operations
• Perform general clerical duties as assigned
• Perform such other duties and assumes such other responsibilities as assigned

Qualifications

• High School Diploma, Associates degree preferred
• Minimum of three (3) years in an administrative role
• Excellent verbal and written communication
• Proficiency in Microsoft Office
• Must be self-motivated, confident, highly dependable, and have solid follow- up skills.
• Ability to interact with other departments to gain access to necessary information
• Ability to multitask

To apply please email: lilramirez@westerndental.com 

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