QA - Document Inspector I

Accountability and Scope

The Q.A. Document Inspector I is accountable for producing a clean scan of all documentation submitted by various departments and to validate and release the scanned information into the database system. The QA Document Inspector I will receive documentation to scan, de-assemble, review the documents for the ability to produce a clean scan, scan into Wesco scanning system, validate, release the scanned information into the company database, then reassemble the documentation, file and prepare for file storage, in accordance with the Wesco Scanning Administration Work Instructions.

Essential Duties and Responsibilities

• Prepare and review the documentation received from various departments by removing staples, separating, checking for torn pages (and re-copying if necessary) to produce a clean scan

• Create a new batch in the Wesco scanning system in accordance with the document type

• Scan the documents pages into the Wesco scanning system and changes settings, as necessary, for best results

• Validate the documents by reviewing and verifying the key field information online to the actual physical document type

• Release the batch into the company database system for recordkeeping and common viewing

• Re-assemble the physical documents for department al pick-up or for filing in the appropriate filing system

• Package (or bundle) the filed documents into storage boxes, label for accurate storage designation and set aside for daily warehouse pick up

• May perform research for additional information in the Wesco Client Application database for necessary attachments to the original documents for scanning

• Attend regularly scheduled or impromptu ,departmental or company-sponsored meetings or training, as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Essential Competencies

• Action Orientated

• Communication/Relationship/

Liaison

This job description is intended to generally convey the duties of this position. It is not an all-inclusive listing of duties and it

is not a contract, expressed or implied.

• Direction/Received

• Discretion/Latitude/

Decision Quality

Ability to be self-directed and initiate actions in all stages of the scanning process, directly contributing to Wesco’s operations and ability to successfully fulfil business commitments.

• Drive for Results

General communication is with the department supervisor, co-workers and inter-company personnel to coordinate priority and scanning requirements; the job holder must have ability to communicate clearly and in a concise manner with all levels of the company, as necessary to receive scanning instructions

• Error Impact

Supervision and instructions given for routine work and detailed instructions given for new, significant activities or special assignments; must have the ability and willingness to accept and successfully fulfill any scanning related assignments designated by management, as required

• Knowledge/Methods/

Processes

Ability to fully comprehend and avoid the impact of making erroneous decisions or recommendations or failure to complete assignments, resulting in serious delays to customers’ schedules, resources and potential financial losses Ability to obtain a good working understanding of industry documents, scanning processes, data management systems and comprehension and application of Wesco Scanning Work Instructions

• Mathematical Skills

Ability to perform basic math functions and proficient use of a calculator.

• Problem Solving

Ability to compare and verify in detail and recognize errors in document types, to rectify documents that are unable to be scanned as originals, to have knowledge and recognize missing information or necessary attachments per document type, and/or the need to request supervisor assistance for resolution.

• Reasoning Ability

Ability to apply common sense understanding to find the best and reasonable solutions to work through problems involving multiple variables in standardized situations.

• Systems/Resources

Ability to utilize the internal systems and resources is a critical aspect of accessing necessary information and communicating. Systems include Wesco scanning systems, Wesco U.S. Intra-net system, database systems, email, and the use of printers, copiers, and in-house telephone systems

• Written and Oral Skills

Ability to read, write and speak concisely in English.

Essential Values

• Customer Focus

Dedicated to meeting or exceeding the expectations and requirements of internal and external customers with excellence

• Ethics and Values

Maintains high level of professionalism and business ethics, in line with Wesco’s values; Code of Conduct Polices and all local, State and Federal laws

• Integrity and Trust

Performs all business matters in a trusted manner, being recognized as a direct and truthful individual, which adheres to and upholds all Wesco employment policies and procedures, Regulatory Compliance, safety and security policies, as applicable.

• Teamwork

Fosters an open environment and encourages employees to work together cohesively

• Time Management

Uses time effectively and efficiently, specifically related to meeting customer requirements and timelines with maximum efficiency

Education, Experience and Qualifications

• Education

High School Diploma or GED

• Experience Related administrative work, preferably in the aerospace industry

• Qualifications

Ability to be detailed oriented and perform basic research, if required

Strong interpersonal skills and ability to work closely and well with others

Ability to be trained in the essential duties of the job, with accuracy

Must be computer literate and maintain ability to learn and gain knowledge of the integrated database systems, as well as Microsoft Office Suite, including Outlook, Word and Excel, as needed