Weifield Group Contracting is a national leader in cutting edge electrical construction and is currently seeking an AP Supervisor. We combine the professional expertise of our employees with the most cutting edge technology to make some of the world’s most energy efficient buildings. We are proven leaders in our field, since 2002, with our awarding winning installations.

General Job Description

The AP Supervisor is responsible for A/P data entry in addition to supervision/training of a small accounts payable team handling entries for job-based electrical projects, and overhead for multiple companies. In addition, responsible for implementing measures to increase the company’s effectiveness and efficiency.

Location

Centennial, CO or one of our remote office locations with ability to travel to corporate office.

General Responsibilities

• Business Process Analysis and Documentation: Research, analyze, and document the finance process at Weifield, finding ways to be more efficient and profitable.

• Identify Solutions for Improvement in the Organization: Through process analysis, this individual shall determine areas of improvement in terms of efficiency and company effectiveness, developing appropriate solutions.

• Information Dissemination: Develop and facilitate high-quality and high-frequency communications throughout the company. Investigate and implement tools to achieve these goals.

• Company “Handyman”: Act as an internal consultant to help multiple persons and departments within the organization develop finance programs and solutions to enhance efficient and/or effectiveness.

• Training/Mentoring: Promote the professional growth of the team. Continually pursue opportunities for personal career/training development.

Job Specific Responsibilities

FINANCIAL

• Able to manage, train, and motivate a small team of accounting project cost accountants or accounting assistants.
• Assign and audit work of AP team to align with company policies and procedures, and driving month end deadlines with planning ahead, keeping the team on track and closing each month with a high degree of accuracy and quality of information on a timely consistent basis.
• Facilitate company compliance with use tax, calculations, reconciliation, and audits. Differentiate taxes paid through resale license versus taxes owed for use tax ensuring that we are not overpaying for taxes between the two methods.
• Research and communicate with accounting and project team regarding various sales/use tax issues.
• Manage Full Cycle accounts payable process.
• Verify paperwork is submitted for subcontractor progress payments.
• Verification of Purchase Order and subcontractor documents
• Research and process vendor/subcontractor claims for invoice payments and disputes
• Create process for regular review and monitoring of vendor statements
• Verify and post details of vendor accounts in A/P
• Assist in maintaining organized finance files
• Periodically create payment batches
• Backup to process lien releases: vendor, subcontractor and customer
• Compile and sort documents
• Assist in defining, documenting and maintaining accounting processes and procedures related to your job duties as well as the duties of your direct reports.
• Ad hoc reporting as required.
• Work with confidential data, which if disclosed, may have significant consequences.

• Various accounting projects as assigned based on business needs

Qualifications/Skills Required

Role-specific required qualifications:

• Bachelor degree in accounting preferred.
• Strong experience in AP required, construction accounts payable preferred.
• Have basic understanding of accounting, GL and Job Costing.
• Ability to manage Project Cost Accountants or Accounting Assistants.
• Understanding and ability to teach others for sales/use tax requirements specifically within Colorado.
• Prior experience in supervising others preferred. Experience in managing employees in a remote environment can be helpful when accounting staff is located in different regions.
• AIA subcontract management

In addition, all accounting supervisor/managers required qualifications:

• Quantitative and analytical skills with ability to see the importance of details as well as the big picture.
• Entrepreneurial approach to problem solving and the ability to handle a variety of tasks.
• Advanced use of MS Excel preferred.
• Continually seek accounting industry information and/or changing regulations to provide Weifield with the information necessary for successful accounting management.

In addition, all accounting individuals basic required qualifications:

• Must be dependable
• Ability to work autonomously as appropriate within role
• Effective time management
• Critical thinking and ability to troubleshoot/problem solve
• Honesty and transparency
• Organized management of email.
• Cooperates and collaborates with other staff.
• Proactive, able to set priorities, good with meeting deadlines.
• Organized, detailed-oriented and professional.
• Capable of accurate data entry.
• Willing to be “hands on” with all aspects of accounting and finance.
• Timeliness, and excellence in written and oral communication.
• Motivated, detail oriented and will not accept second best.
• Possess strong interpersonal skills in order to work in a diverse, dynamic and fast-paced environment.
• Self-motivated and flexible to accommodate changes in Weifield Group’s business strategies.
• Accountable for personal actions as well as department decisions and actions.
• Proficient in MS Office products and ability to learn Microsoft Dynamics SL and affiliated software.
• Efficient typing skills, WPM and 10-key.
• Able to use office equipment such as computer terminal, calculator, copier and fax machine.

Job Specific Accountabilities:

• P.A.C.T.
• LMA Leadership, Management, Accountability
• AP Review
• Subcontract Billings
• Vendor Tax Audits
• Vendor Lien Waivers

Reporting

The AP Supervisor reports to the Accounting Manager.

Measurements

The AP Supervisor’s success is measured by the following criteria:

• AP function maintains high quality and timeliness to meet financial reporting requirements
• AP team is adequately supported and supervised

In addition, all accounting individual’s success is measured by the following criteria:

• Ability to start and manage projects without guidance
• Development of processes and tools that streamline operations and control costs
• Able to bring answers to the table and implement solutions quickly
• Quarterly conversation meetings
• Yearly evaluation

Physical Demands

• Stand, walk and sit; use hands to finger, handle, and maneuver or feel objects, tools, or controls.
• Reach with hands and arms; be able to talk and to hear.
• See well, either naturally or with correction.
• Hear well either naturally or with correction.
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Noise level in the work environment is usually moderate as in a typical office setting.
• Ability to work flexible hours; may be required for audits or to meet a deadline
• Weifield Group Contracting Inc. is a drug free working environment.

This job description reflects management's assignment of essential functions and position responsibilities. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time. Weifield Group Contracting Inc. reserves all rights to alter or discontinue any item listed under “compensation package” without notice.

Weifield Group Contracting Inc. is an Equal Opportunity Employer.