14 Administrative Specialist Jobs in Boston, MA
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WECO Hospitality is Hiring an Administrative Specialist Near Boston, MA
Administrative Specialist
Welcome to WECO! We cook fresh, chef-crafted dinners and hand-deliver them daily. We are reimagining the dining-at-home experience. Our unique model combines the excitement and FOMO of a supper club, the convenience of prepared meal delivery and the good vibes of an honor system-based payment model. We also lead with responsible sourcing and purpose-driven business practices. We are a good neighbor to our customers, employees, purveyors, and the Earth (and also our actual neighbors) and are excited to build a valuable company that makes a massive impact for good on those around us.
Our transparent, stakeholder-driven approach to sustainability, our unique business model, and our trust -based, flexible payment system, combined with our delicious dinners, have engendered a tribal level of customer engagement and love and an unprecedented level of growth throughout New England
What is this role?
Are you just starting on your career and looking for an exciting, multi-faceted position in which you’ll play a key role in the company’s success? As WECO’s Administrative Specialist (AS) you will interact with multiple departments and teams including Finance, HR, and Operations. You will have your hands in many functions and will have a chance to learn the inner workings of a fast-growing, early-stage company.
In this role, you will focus on assisting with multiple areas of the company: Basic accounting functions such as accounts payable and payroll; our recruiting efforts as we continue to scale and grow our company; other operational tasks such as booking travel; special projects such as live food truck events for our customers. This is a great entry-level job for someone entering the workforce and wanting to start on a great career path.
A few notes about working @ WECO
Purpose-driven work. Ever heard the term “doing good by doing well”? It’s a cliché but in our case, 100% true. With every dinner we deliver, we support small farmers and purveyors, reward environmentally-friendly, low-impact, and regenerative agricultural practices, help food service
workers build meaningful careers, and contribute significantly to each local community we are in.
No corporate b.s. This is a flat, get-it-done environment without pointless meetings, politics, or red tape. We believe in autonomy and teams are empowered to make decisions and execute without being unnecessarily hindered.
It’s fun. The daily creative collaboration between members of our culinary, operations, marketing, creative, and other functions–plus our dynamic product (food) and work environment make this a very fun place to work.
Duties and Responsibilities
- Act as a point of contact among executives, employees, clients and other external partners
- Analyze invoices from external vendors and reconcile and process payments.
- Act as vendor liaison, helping to address any communication discrepancies.
- Play a key role in the recruiting process through posting jobs on HR platforms, reviewing candidates, and coordinating interviews.
- Prepare reports as needed to support leadership decision-making processes.
- Coordinate corporate travel and assist with expense reports
- Attend live customer events and act as an on-site coordinator as needed.
- Other activities and projects as needed.
Requirements and Qualifications
If you excel at quickly getting things done, prioritizing and managing multiple tasks at once, schedule management and other administrative tasks, and want to be part of a fun, passionate, dynamic company - this is the job for you!
- One year of professional experience is preferred but if you are new to the workforce and this job speaks to you, please apply!
- Proficient with Microsoft Office, Google Suite
- Excellent organizational, problem-solving, and project management skills
- Strong verbal and written communication skills
- Highly developed attention to detail
- Minimum of a bachelor’s degree required.
This role offers full benefits and paid time off. And the opportunity to taste great food! Check out our website to learn more: https://wecohospitality.com/
The position is located in the greater Boston area.
Job Summary
Full Time
09/21/2022
09/26/2022
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.
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