Overview

The Marketing Assistant will provide support for Marketing and Sales departments as well as support the Executive team. The Administrative Assistant will complete a variety of tasks such as scheduling events, manage corporate flight schedules and managing corporate hotel and rental car programs.

Responsibilities

Duties to include:

Coordination for Corporate/Department/Vendor Events:

• Manage location logistics and payment, transportation, meals, hotels, rental cars
• Work with hosting department to coordinate room set up /take down and procurement of any required supplies
• Coordinate, plan, and execute National Sales Meeting

Manage Corporate Flight/Rental Car Schedule

• Coordinate schedules/specifics
• Keep attendees informed of logistical details and updates

Marketing/Sales Specifics:

• Support Logistics of the Training Team
• Location procurement, manage location logistics and payment, transportation, meals, hotels, rental cars
• Attendee coordination, scheduling, and keeping attendees informed
• Coordination of room set up/take down/supplies
• Electronic file organization
• Coordination of key Vendor meetings (including venue/hotels/flights/supplies/coordination)
• Trademarking Records and notification of renewal
• Organization Membership Records and notification of renewals/benefits
• Marketing Hub content publishing and maintenance
• Marketing and Sales mass communications (i.e important team updates, new team members, organizational announcements)

General:

• Order office supplies
• Preparation of articles for ESOP newsletter (proofing/formatting)

Qualifications

Skills/Qualifications:

Skills including communication (written and oral), proofreading, multitasking. Ability to work independently with little or no supervision. Experience working in an office/administrative role or a minimum of 1-year post high school education.

Other qualifications include:

• Ambitious self-starter
• Time management
• Maintains discretion and confidentiality in relations to work assignments/communications
• Strong interpersonal and communication skills; experience in effectively communicating key data; create and promote a positive and supportive work environment
• Event Planning/marketing background a plus

A WSC Marketing Assistant will possess and/or demonstrate the ability to:

• Creativity and the ability to use modern technology, including Power Point, Microsoft Excel, Microsoft Teams
• Communication skills and the ability to interact with junior as well as senior employees
• Ability to prioritize tasks and meet expected goals on time using advanced computerized technologies
• Enthusiasm and a positive approach to problem-solving

Reports to: Marketing Capabilities Manager

Conclusion:  A WSC Marketing Assistant will exemplify the high standards that have come to be associated with WSC. As an employee cutting across all departments and levels of the organization, the Administrative Assistant will demonstrate communication excellence, politeness, honor, integrity, and the willingness to do what our competition will not. The maintenance and growth of WSC is every employee’s primary objective.