Description

JOB DESCRIPTION

Payroll and Benefits Specialist

General Information:

Title: Payroll and Benefits Specialist

Status: Full-time, Non-exempt

Location/Site: Corporate Office

Hours: Monday Friday

Pay: Bi-Weekly

Reports to: Compensation and Benefits Manager

Supervisory Responsibility: None

Company Overview:

Water Fleet is a dynamic company revolutionizing the mobile potable and wastewater management industry through pioneering technology and exceptional talent. We have built our company on the core values of Respect, Quality, Teamwork, Health/Safety, Radical Innovation and are seeking like-minded people to propel our growth. If you are a highly qualified individual who enjoys working in a fast-paced environment, please review the following:

Position Overview:

Our company is looking for a Payroll and Benefits Specialist who will bring expertise to a range of responsibilities administering the activities relating to employee payroll, health and retirement benefits and HRIS/HCM processing, including regular review, monitoring and documenting of internal processes and controls. This individual will take part in all compensation-related processes, such as processing staff payroll, collecting and verifying timesheet accuracy, addressing absence time management system issues, preparing salary-related documentation and maintaining a database of transaction records. The individual in this role will also be expected to advise employees on benefit-related issues and ensure proper use of the existing benefits, administration of benefits and changes, and assist with open enrollment. The Payroll and Benefits Specialist will be a subject matter expert with all payroll, benefits and HRIS administration.

Responsibilities:

PAYROLL

• Processes bi-weekly payroll and technical transactions for hourly and salaried employees, including preparation for payroll (review of timecards, expenses, new and terminating employees in payroll, changes made/tracked that impact payroll), in compliance with all applicable Federal, state and county rules, regulations and procedures.
• Prepares payrolls for review, approval and tracks and updates employee information for taxes and benefit deductions, wage assignments, retirement, and other payments.
• Administers timekeeping and payroll processes for all WaterFleet employees, ensuring employees understand how to accurately input their time. Partners with supervisors to get time approved to meet payroll deadlines.
• Enters payroll, benefits, and related data into computer systems, and maintains information system database; enters data, processes transactions, validates data, and compiles documentation.
• Calculates manual/off-cycle checks for terminated employees or when other needs necessitate.
• Reviews source documents for compliance to rules and regulations; determines proper handling of payroll and technical transactions within designated limits; reports discrepancies.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and technical documents.
• Reconciles transactions and records according to policies; reviews payroll records and corrects errors as required; assures the accuracy of the payroll and accounting records.
• Assures that all reports and paperwork are completed in a timely manner; updates, corrects, retrieves, and releases information according to procedures.
• Assists Compensation and Benefits Manager to cross check payroll data for year-end W-2 processing.

BENEFITS

• Monitors new hire health and 401k benefit eligibility and ensure enrollments are timely.
• Processes benefits and technical transactions for the staff health plans and retirement plan in compliance with all applicable Federal, state and county rules, regulations and procedures.
• Enters health and retirement benefits and related data into computer systems, and maintains information system database; enters data, processes changes and elections, validates data, and compiles documentation.
• Assists in pulling annual census data for health renewal and 401k annual audits.
• Assists in monthly/quarterly reconciliation of health benefits/invoices and retirement contributions and matches.
• Responsible for the coordination and completion of health insurance compliance for the ACA.
• Must support Open Enrollment activities.
• Wellness coordinator: schedules onsite clinics, provides technical support, assists with paperwork, purchases and processes incentives.
• Assists Compensation and Benefits Manager to cross check benefit data for year-end 1095 processing and annual HSA Elections.

SYSTEM MAINTENANCE, REPORTING & OTHER DUTIES

• Upkeeps and Monitors HR/Payroll/Benefit Trackers.
• Responds to VOEs and Wage Verifications from State Unemployment Offices and Third-Party Verifiers.
• Conducts regular maintenance in Paycom HCM system to keep data up to date, and clean.
• Functions as a Paycom champion for employees and supervisors, ensuring they understand how to use the system when questions arise.
• Pulls ad-hoc reports for HR Management and supervisors, as requested.
• Participates in New Hire Orientation as appropriate.
• Participates in communication initiatives as indicated by HR Management. This can be via HR email, Paycom Notifications, or other relevant means of communication.
• Leverages resources to find answers, solve problems, or suggest solutions (i.e. Paycom Account Rep, The Payroll Source, SHRM, IRS.gov).
• Other relevant duties as the role necessitates.

Requirements:

• High School Grad; or GED
• Minimum 2-5 years of industry related experience in similar role(s)
• 2 years of experience in the payroll and benefits department
• Familiarity with the state and federal payroll and tax rules and regulations
• Familiarity of benefits as it pertains to laws that regulate health benefits; eligibility (start/end); dependent eligibility; qualifying events.
• Has an understanding of retirement plans as it relates to pre and post-tax deductions, employee and employer contributions.
• Experience working with Paycom or similar HCM/HRIS systems.
• Working knowledge of Microsoft Word and Excel
• Strong work ethics and ability to treat sensitive information in a professional manner
• Valid US drivers license and strong driving safety record (no more than 2 moving violations in previous 3 years).
• Acceptable background check, clear of DWI convictions, for the last 5 years.
• Foster teamwork and collaboration within and between department(s)

Qualifications

Qualifications:

• Associate degree in Accounting, Business Administration, or a closely related field; accounts payable & receivable, or claims accounting experience preferred
• Has an understanding of laws pertaining to: COBRA, ACA
• Strong verbal and written and communication skills.
• Interpersonal skills with an emphasis on partnering with team members.
• Intuitively proactive with very strong attention to detail.
• Excellent organizational skills.
• Demonstrated ability to deal with sensitive, confidential data and information.
• Understanding of health benefits and how to administer employee benefits.
• High level of proficiency in Microsoft Office products.
• Ability to work on multiple projects simultaneously.
• Proven ability to adapt in a changing environment.
• Has a positive attitude and is a team player.

Benefits:

• Company Paid Life Insurance
• Medical/Dental/Vision Insurance
• Health Reimbursement Arrangement (HRA)
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Disability Insurance (Short & Long Term)
• Employee Assistance Program (EAP)
• 401k Retirement Plan (Pre-tax & Roth) with company matching
• Annual profit-sharing bonus

Time Off:

• Paid Time Off (PTO)
• Personal Leave Time (PLT)
• Eight (8) Company Paid Holidays

Pay Frequency:

• Bi-Weekly (26x/year)

Americans with Disabilities/Specifications/Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift up to 25 pounds. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Notes:

WaterFleet, LLC is an E-Verify employer, and queries all newly hired employees through the internet-based verification program operated by the Department of Homeland Security and Social Security Administration.

Company Website: https://www.waterfleet.com/who-we-are/