The demand for therapeutic care has skyrocketed. Join our team to help children through the setbacks of life and create a better future. To learn more about how we do that work in homes, schools and clinic-based services, visit us online.
Washburn seeks a mission-oriented, strategic leader in the finance and accounting space to enhance the organization’s impact. This role is positioned to grow and develop their financial skills and leadership abilities while also shaping the organization’s strategic direction. The Accounting Associate has responsibilities for accounts payables, accounts receivables, cash receipts, general ledger entries, intermediate level reconciliations, and financial tracking of grants and donations.
Teamwork and Collaboration – The Senior Accountant is expected to work as part of the Finance team as well as collaborate with teams across the agency, including:
· Attend and participate in Finance, Billing, Payroll, and other agency meetings as necessary
· Support and serve as a backup for the Accounting Associate
· Perform team projects as needed
Payroll – This position will have responsibilities to oversee payroll activity:
· Reconcile ADP’s General Ledger Payroll Report and book the payroll entries.
· Reconcile/audit the benefits, time off accruals and any other aspect of payroll that may need to be audited or reconciled throughout the year;
· Download and save payroll reports
· Reconcile FSA/HSA contributions
· Download monthly salary reports and allocate Benefits - Health-care, Dental, Long-term Disability, etc.
Accounts Payable – This position will be responsible for various tasks throughout accounts payable including:
· Open the AP module in the Microsoft Dynamics Great Plains (GP) system monthly
· Post AP batches (invoices and employee expense reports) for payment on a daily/weekly basis
· Accrue third-party contracted payables for mental health partners and coordinate their payments
· Ensure all EFT/ACH payments in the Microsoft Dynamics Great Plains (GP) system are booked
· Accrue for known and expected expenses
· Update and maintain prepaid expenses
· Ensure accounts payable and purchasing procedures and policies are in controls.
· Effectively communicate accounts payable deadlines, updates, and changes as necessary to the agency
Accounts Receivable/Cash Receipts – This position will be responsible for various tasks throughout accounts receivables (deposits and cash receipts) including:
· Open the AR module in the Microsoft Dynamics Great Plains (GP) system monthly
· Post AR batches (daily deposits via remote deposit into the appropriate bank account) on a daily/weekly basis
· Review Mail, EFT, and credit card deposits in bank and update cash position daily
· Review remittances transactions ensuring Agency Funding, Training Deposits, and Billing payments are reconciled monthly.
· Ensure all cash deposits are entered into GP
· Close the Credible Billing system; download and save aging reports and reconcile AR monthly
· Bill third party known and expected contracted revenue for Training Institute and School Programs
· Release deferred revenue monthly
· Prepare and submit the Electronic Grants Management System (EGMS)
· Other accounts receivable tasks as assigned
General Ledger Maintenance – At the end of each month, the Senior Accountant will handle all aspects of
Financial departments, work with the Finance Director to maintain the general ledger including:
· Open the GL module in the Microsoft Dynamics Great Plains (GP) system monthly
· Update the operating daily cash
· Update month-end check list
· Create and enter regular and recurring journal entries monthly
· Update Fixed Assets and run depreciation calculations
· Run reports and calculate Facility and Overhead allocations
· Download and reconcile Investments
· Reconcile Pledges, release restricted revenue, and reconcile Net Assets
· Coordinate month-end transactions and manage filing of reconciliations
· Reconcile balance sheet accounts as assigned
· Responsible for timely reporting the Balance Sheet, Trial Balance, Fee For Service, and Statement of Activities to the Finance Director monthly
· Implement sound fiscal management practices and internal controls
· Participate and support the planning and execution of all program and financial audits as needed
· Collaborate and provide administrative support to the Director of Finance as needed
· Close the GL module in the Microsoft Dynamics Great Plains (GP) system
QUALIFICATIONS, EDUCATION AND OTHER REQUIREMENTS
· 3-6 years of relevant experience in nonprofit finance and/or fund accounting
· Minimum of a Bachelor’s degree in Accounting or a combination of an Associate Degree with at least 4 years of experience
· Position requires a successful completion of criminal background check and I-9 Verification
· Work with General Accepted Accounting Practices (GAAP) and statements set by the Financial Accounting Standard Board (FASB)
· Proficient with Microsoft Dynamics Grate Plains (GP) and related reporting software
· Strong Computer skills and intermediate to advance experience with Microsoft Excel and the ability to work with its tables functions and pivot tables
· Deep nonprofit financial knowledge, including nonprofit monthly cycles
· Knowledge in grant management and administration
Required technical skills, knowledge, and abilities
· Demonstrates initiative and leadership; takes responsibility for outcomes; motivates others; is results focused.
· Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for a nonprofit organization.
· Ability to work in the fast-paced environment of a growing nonprofit organization. A multi-tasker with the ability to wear many hats and the flexibility to easily shift priorities.
· Develop and adhere to policies and procedures, including developing new financial policies and procedures as needed.
· Ability to work collaboratively, as well as independently, with minimal instruction and guidance.
· Strong organizational skills, attention to detail, analytical and interpersonal skills.
· Builds trust-based relationships; supports teamwork and collaboration.
· Strong sense of ethics and integrity.
· Excellent organizational skills
· Manage competing priorities
· Ability to collaborate cross-functionally
· Ability to handle confidential information discreetly
Salary: $70,000- $80,000 (Salary is based on several factors including but not limited to work experience and education)
Benefits at Washburn:
Washburn offers all benefit eligible employees comprehensive Dental, Vision, Health, Life and Long term disability insurance. Additionally we offer a Retirement plan and a Flexible benefit plan.
Vacation: Paid Vacation accrues at 10 hours of vacation per month - up to 15 days / 120 hours annually.
Sick Leave: Paid sick leave accrues at 6.68 hours of sick per month - up to 10 days / 80 hours. Employees may accrue up to 480 hours, which is equivalent to 60 work days of sick leave time.
Holidays: There are two and half floating holidays per year in addition to the eight standard holidays.
Vaccine Requirements at Washburn:
Washburn Center for Children (WCC) maintains a COVID-19 Preparedness Plan that mitigates the transmission and spread of COVID-19 to ensure the safety of staff, clients, residents, and community members. As part of the COVID-19 Preparedness Plan and to comply with federal, state, and local government regulations Washburn requires COVID-19 vaccinations for:
· All employees
· All interns/trainees/fellows
· Contractors/consultants who are working onsite at a WCC facility and/or are delivering services to clients regardless of location
· All volunteers (including Board of Trustees members) who have in-person contact with WCC staff, clients, or volunteers
Exemptions for medical or religious reasons may be requested using the included forms. Exemptions will be considered for medical reasons and due to religious beliefs.
Washburn Center for Children is an EEO/AA employer: women, minorities, people with disabilities, people that hold different gender identities and expressions and veterans are encouraged to apply. Cultural responsiveness and advancing equity are essential to achieving our mission. Our core values guide how we actively heal, learn and work.
To learn more about life at Washburn and how we work together, visit us online.