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Project Administrator, Interior Architecture & Design
Ware Malcomb New York, NY
$73k-96k (estimate)
Full Time | Business Services 8 Months Ago
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Ware Malcomb is Hiring a Project Administrator, Interior Architecture & Design Near New York, NY

Ware Malcomb has an exciting opportunity for a Project Administrator to join our team in New York City!

The Project Administrator is responsible for supporting the daily functions of Project Teams by providing project management administrative/accounting assistance. The Project Administrator will work closely with Project Managers and Operations managers to provide project related administrative tasks from project award to completion.

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Project Administrator Responsiblities:

  • Assist Project Managers with project accounting tasks
  • Processing and data entry in Deltek Vision/Vantagepoint accounting software
  • Assist with billing, opening new projects and creating budget reports
  • Processing consultant invoices in the EleVia software
  • Email and phone communication with consultants regarding billing and revisions needed
  • Act as a liaison for the project team with the Accounting team
  • Additional duties and miscellaneous projects
  • Coordinate with project team to initiate plan check process and obtain submittal requirements
  • Prepare city submittal forms, setup appointments with city officials
  • Assist with stamping or sealing drawings for the state or city
  • Preparing meeting minutes, punch lists, submittal log, etc.
  • Coordinate job site visits with client, building manager
Project Administrator Qualifications:
  • 1-2 years minimum experience working in architectural, interior design or related fields.
  • Must have experience with Microsoft Office applications; experience with Deltek Vision/Vantagepoint software a plus.
  • Excellent communication skills, written and verbal, are essential.
  • Ability to handle multiple tasks at one time
  • Detail-oriented individual who emphasizes accuracy is essential
  • Well-organized and thorough are essential traits of the individual
  • Experience with billing, and completing payment applications is a plus
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Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.

Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.

Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!

#LI-Hybrid 

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$73k-96k (estimate)

POST DATE

07/10/2022

EXPIRATION DATE

08/16/2023

WEBSITE

waremalcomb.com

HEADQUARTERS

IRVINE, CA

SIZE

200 - 500

FOUNDED

1972

TYPE

Private

CEO

KENNETH WINK

REVENUE

$50M - $200M

INDUSTRY

Business Services

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About Ware Malcomb

Ware Malcomb provides architectural planning, interior design, branding, and civil engineering services for real estate and corporate sectors.

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