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Volunteers of America Los Angeles
Los Angeles, CA | Full Time
$65k-83k (estimate)
6 Months Ago
Miller Kaplan Arase LLP
Los Angeles, CA | Full Time
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Payroll Associate
$65k-83k (estimate)
Full Time | Social & Legal Services 6 Months Ago
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Volunteers of America Los Angeles is Hiring a Payroll Associate Near Los Angeles, CA

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

CORPORATE - Payroll Department

The Payroll Department is responsible for the prompt distribution to VOALA employees of earned wages and salaries, calculates VOALA pension contribution, and posting of payroll and tax files in appropriate secured databases. Semi-monthly wages are paid via issuance of paychecks or electronic transfers to bank accounts. The department maintains payroll information through collection, calculation, and entering of data; updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/division transfers.

JOB SUMMARY AND PURPOSE

The Payroll Associate I assists the preparation of semi-monthly payrolls, implements timekeeping systems and answers employee inquiries related to pay and timekeeping.

DUTIES AND RESPONSIBILITIES

  • Train employees and supervisors on use of automated timekeeping process, validate entries for each payroll
    • Verify missing punches, pending timesheet approvals, and pending PTO with supervisors during payroll process
    • Verify OT and DT hours to make sure punches are inserted correctly during payroll process
    • Prepares migration of work hours to HRIS system (UltiPro) for to generate payroll.
  • Assist in semi-monthly payroll processing from HRIS system (UltiPro)
    • Answer any pay/PTO related questions
    • Input W4s
    • Input Direct Deposits
    • Hand deliver paychecks as directed
  • Other tasks as may be directed by Director of Strategic Finance

Qualifications

REQUIREMENTS:

  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:

  • Associate’s Degree in Accounting or related field

EXPERIENCE:

  • Minimum One year of experience in payroll, bookkeeping, finance or accounting;
  • OR Bachelor’s degree in related field in lieu of experience.

KNOWLEDGE:

  • Knowledge of federal and State labor laws, employee benefit plans, and payroll taxes

TECHNOLOGY SKILLS:

  • Familiar with Microsoft operating system: Outlook, Word, Excel, PowerPoint.
  • Skilled with automated timekeeping systems and HRIS applications
  • Familiar with internet applications.

SKILLS AND ABILITIES:

  • Strong written and verbal communication
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards.

COMPETENCIES:

  • Ability to work well with others – on own team and across departments
  • Positive, roll-up-your-sleeves attitude that views challenges as opportunities
  • Solid commitment to making sure things are done right and on time

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree in Accounting or Business preferred
  • Previous experience using UltiPro HRIS software and NOVATime time and attendance software is preferred
  • Knowledge of generally accepted accounting principles
  • Familiar with Great Plain accounting software

VOALA BENEFITS SUMMARY:

  • Choice of 3 medical insurance plans
  • Choice of 2 dental insurance plans (one plan for employee only; has no premium)
  • Vision insurance plan
  • Voluntary Supplemental Coverage
  • Accidental Injury Coverage
  • Hospital Care Coverage
  • Critical Illness Coverage
  • Pet Insurance
  • Paid vacation time
  • Paid sick time
  • 10 company paid holidays
  • Company funded 401a retirement pension plan
  • Optional employee contribution to 403b retirement savings plan
  • Life and AD&D insurance
  • Programs to maintain your health and well-being
  • Employee Assistance Plan (EAP) – (No cost to employee and 100% confidential)
  • Company funded Short-term Disability Insurance (STDI) Insurance
  • Company funded Long-term Disability Insurance (LTD)

Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Social & Legal Services

SALARY

$65k-83k (estimate)

POST DATE

09/16/2022

EXPIRATION DATE

01/17/2023

WEBSITE

voala.org

HEADQUARTERS

LOS ANGELES, CA

SIZE

1,000 - 3,000

TYPE

Private

CEO

ERNEST GREEN

REVENUE

$10M - $50M

INDUSTRY

Social & Legal Services

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The job skills required for Payroll Associate include Accounting, Payroll Processing, HRIS, Verbal Communication, Bookkeeping, Background Check, etc. Having related job skills and expertise will give you an advantage when applying to be a Payroll Associate. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Payroll Associate. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Payroll Associate positions, which can be used as a reference in future career path planning. As a Payroll Associate, it can be promoted into senior positions as a Payroll Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Payroll Associate. You can explore the career advancement for a Payroll Associate below and select your interested title to get hiring information.

If you are interested in becoming a Payroll Associate, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Payroll Associate for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Payroll Associate job description and responsibilities

Seasoned payroll associates may assume more responsibility and prepare forms for tax documentation, produce salary reports for management and provide corporate counsel regarding wage laws and compensation best practices.

02/16/2022: Troy, NY

The payroll associate ensures employees are paid accurately and on time; payroll-processing duties vary by employer.

02/25/2022: New Brunswick, NJ

The payroll associate might be required to process the entire payroll from start to finish.

04/26/2022: Greenville, MS

Payroll associates gather timesheets, capture time worked, and draft paychecks before employees are compensated.

02/27/2022: Minneapolis, MN

Payroll associates compile and process employee payroll and timecard data, ensuring that workers are paid appropriately.

02/20/2022: Albany, NY

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Payroll Associate jobs

To advance their careers, payroll associates can work toward Fundamental Payroll Certification through the American Payroll Association.

02/14/2022: Albany, NY

To be a payroll associate, applicants must know the foundational concepts associated with running payroll.

02/27/2022: Dothan, AL

Know how personnel calculation rules are used for payroll processing.

03/20/2022: Burlington, VT

Must know how to describe the payroll elements which are key for payroll processing.

03/07/2022: Saint Paul, MN

Obtain experience and knowledge of payroll processing and time keeping systems.

05/06/2022: Rockford, IL

Step 3: View the best colleges and universities for Payroll Associate.

Florida Southern College
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