Description

This position works under direction of the WMATA Task Manager to establish and maintain a procedural framework for collecting the project’s controlled documents, including developing and ƒor enhancing document controls procedures and tools, and managing and enforcing the collection, distribution, and filing of controlled documents. This individual interfaces with the WMATA project management team and other WMATA personnel, stakeholders, and contractors as required. This individual is responsible for assisting the Task Manager in ensuring that all contractual obligations are fulfilled for all phases of the project. This individual is also responsible for performing quality control checks over documentation practices and working with project management members to monitor progress, develop reports, manage project communications, and manage meetings and calendars in accordance with work plans and schedules.

Major Duties and Responsibilities:

· Manage the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, and schedules) between project operations, engineering disciplines, construction teams, and other related support groups;

· Plan, organize, and implement systems for efficient document processing for all communications, contractor documents, design documents, construction documents or other internal or external documents;

· Assist with scheduling and controlling installation and maintenance efforts;

· Coordinate with procurement, warehouse personnel, WMATA technicians and managers, and Task Manager to provide technical assistance as required;

· Ensure that all equipment and material received under the contract and through direct purchase are inspected, documented, certified, and invoiced; and

· Complete other duties as assigned by the WMATA Task Manager and ƒor Materials Manager.

Requirements

Background and Experience Required:

· In lieu of a degree, commensurate experience shall be considered;

· A minimum of six (6) years of relevant experience with document control;

· Knowledge of both the work processes of document control and the use of electronic systems used to manage documentation;

· Detail-oriented professional with strong organization and people skills;

· Working knowledge of MS Windows and related word processing, spreadsheet, and database software;

· Working knowledge of electronic document management systems, including Procore;

· Ability to interact effectively with project personnel and management;

· Knowledge of, or ability to rapidly acquire knowledge of document management practices and principles; and

· Must be able to pass a criminal background check and drug screening.