Description

Overview:

Leasing Assistant (Part-Time)

Are you looking for a job that pays you to make a difference? Do you have a passion for helping others? If so, Volunteers of America Oklahoma (VOAOK) may be the right organization for you. Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve.

Job Summary:

We are looking for a Leasing Assistant to join VOAOK. The Leasing Assistant will provide prompt and efficient administrative support to the Community Administrator at an independent living, apartment community for seniors and residents with disabilities. This position is responsible for frontline contact with residents and staff. The Leasing Assistant will help coordinate all activities related to the smooth and efficient operation of the property and management office. This position will maintain consistent, high quality, positive relationships with the residents of the property in support of the mission of Volunteers of America and the Volunteers of America Housing Principles. The Leasing Assistant will assume responsibility for the property in the Community Administrator’s absence.

Job Duties and Responsibilities:

Administrative support:

• Handle correspondence, telephone contacts and incoming mail in a professional and expedient manner
• Ensure that accurate and professional letters, documents and other materials are produced within established time frames
• Greet visitors, screen incoming calls, schedule appointments and play an active role in organizing and prioritizing required activities
• Assist with property reports and projects. Organize, research and gather required data as necessary
• Establish and maintain relationships with other staff members

Marketing and Leasing:

• Develop and maintain customer relationships
• Assist in development and placement of advertising
• Greet drop-ins
• Respond to inquiries
• Present property and apartments in a manner consistent with the image of property and relevant to prospect
• Assist in lease renewal process
• Assist in recertification process

Resident Management:

• Establish and maintain relationships with current residents
• Assist in collection of late rent and other monies due
• Assist with move-in move-out procedures
• Assist with follow-up calls and maintenance requests
• Assist with bank deposits

Additional responsibilities:

• Maintain compliance with Property and Volunteers of America of Oklahoma policies and procedures
• Ensure that all duties are carried out in a timely and orderly fashion so that the property and Volunteers of America of Oklahoma function in the most efficient manner possible
• Perform other, job-related, duties as assigned

Qualifications

Required Qualifications:

• Excellent computer skills and competent user of all MS Office Suite applications (Outlook, Word, Excel, PowerPoint, etc.)
• Ability to interact with all levels of management and community
• Strong customer service skills
• Excellent verbal & written communication skills
• Ability to work independently

• Demonstrate integrity
• Attention to detail
• 18 years of age or older.
• Must have and maintain a working telephone contact number.
• Possess a social security card
• Possess & maintain a valid Driver’s License
• Possess and maintain liability auto insurance (your name must be on the policy).

• Have reliable transportation
• Have & maintain an acceptable driving record, criminal history checks, and Community Service Registry Record checks.

Experience:

• A minimum of 1 year of any combination of college level course work or equivalent Administrative experience required
• 1 year of Leasing experience preferred

Education:

High School diploma or equivalent required

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The employee is required to walk, stand, sit for prolonged periods, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move objects weighing up to 10 pounds and occasionally lift or move objects weighing up to 50 pounds. Frequent pushing and pulling is also required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. This is an on-site position in an office setting at an independent living, apartment community for seniors and residents with disabilities.

What we offer:

• A Collaborative Team Environment
• A Culture of Acceptance and Support
• Professional Development
• Employee Discount Program
• Healthcare Benefits
• Disability and Life Insurance
• Paid Time Off

Ask about qualifying for FEDERAL STUDENT LOAN FORGIVENESS

What are you waiting for? Apply today and come be a part of the passion, the mission and the tradition! Learn more about us and apply at www.voaok.org.

About Us: VOAOK is a ministry of service dedicated to helping Oklahoma’s most vulnerable including veterans, the aging, the homeless and the disabled. Our core strengths focus on providing safe, quality, affordable housing and supportive services to help individuals meet their basic daily living needs, thereby achieving steadily improving individualized levels of greater self-sufficiency. 

To learn more about Volunteer of America Oklahoma’s commitment to Diversity, Equity and Inclusion, click on the following link: #DEIatVOAOK

EOE, including disability/vets