Overview

Responsible for controlling and distributing documents of all types on engineering and construction projects. Documents are generated by Consulting Engineers, Construction Managers, Contractors, Vendors, Clients, Public Agencies and others. Drawings and data need to be organized and stored in a manner that is easily retrievable. Assists with the archiving of all documents at the project close-out. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Responsibilities

• Manages the document database and performs self-audits of the document control system.
• Enters and updates documents into the database with appropriate descriptions and coding.
• Accurately allocates and controls the numbering of documents and drawings produced on the project.
• Distributes documents for review in the timely manner.
• Participates in development of document control procedure.
• Administers the use of document management software tool.
• Trains and coaches others in the procedural requirements of document control.
• Manages access by other companies to the project document management system.
• Leads continuous improvement efforts of the use of the document control system.
• Produces reports as required on document database and processes work flows.
• Leads and performs project documentation closeout.
• Assists project Personnel as directed.
• Creates electronic copies from hard copy documents.
• Scans older plant documents and archives them in a retrievable manner.

Accountabilities

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions; outside weather conditions, extreme heat and risk of radiation. The employee is occasionally exposed to toxic or caustic chemicals and fumes. The noise level in the work environment is usually moderate.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• Some flexibility in hours is allowed, but the employee must be available during their “core” work hours. Overtime may be required as job demand

 Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Qualifications

High school diploma or G.E.D and three years or more previous experience in comparable documentation storage and coordination role.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.