Overview

Vision Technologies, a national and global systems integrator, provides IT services and solutions for commercial and federal clients. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audio visual, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results.

The Role of the Project Coordinator is to supports Project Managers, Sales, Operations and Administration as required including but not limited to various Pre-Sales, Planning, Implementation, and Closing Activities within our Datacenter Business Unit.

Responsibilities

• To support the project’s day to day administrative activities, and entirety of project life cycle• Provide oversight and governance for all phases of the project’s life cycle• Coordinate with internal and, when needed external teams to create a Customer for Life

• Pre-Sales Phase Activities: o Create new customer and engagement records in project system software and all associated network directories. o Ensure necessary documentation is in appropriate project file directories o Participate in Sales Hand Off from Sales to Delivery Planning Phase Activities- if needed. o Maintaining project engagements’ estimated value and margin in project systemo Moving lost opportunities to NA status

• Administrative Planning Phase: o Validate alignment of Purchase Orders, Contract, Proposal, and Profit & Losso Ensure pre-sales costs captured and tracked in job costs o Ensure system records are accurate: invoicing type, payment terms, customer, contract info, project teamo Create additional engagements for warranty and maintenance agreementso Control/change project status in project system o Participate in Kick Off meetings with project team, when needed o Have a basic understanding of contract review and termso Generate purchase requests for materials, subs, rentals, etc., when neededo Assist with Accounts Receivable collections

• Delivery Phase Activities: o Activate engagements as soon as Purchase Order is received with the project system toolo Prepare and submit invoices request’s dailyo Maintain and Monitor system integrity, project metrics for invoicing, and In Process Quality Control (IPQC) compliancy as well as other project data exerciseso Review and update system project engagement start and end dates weeklyo Create and process change orders in project systemo Control/change project status in project system o Build and review AIA and Schedule Of Values with the Project Mangers, when neededo Review job cost reports with Project Managers in Power BI to ensure the job can successfully closeo Monitor Pending Closed Project widget for engagements failing system validationso Draft and submit Return Merchandise Authorization Closing Phase Activities, if applicable

Qualifications

AA or higher degree in related field preferredExperience/Knowledge of Data Centers environments is strongly preferredAbility to coordinate with other engineering disciplines within the companyMust be knowledgeable with MS Word, MS Excel, and an email application such as MS Office Outlook2 years of Experience as a project coordinator is preferredTraits to Possess and Display• Continual support throughout the project life• Effective communicator• Effective Time Management• Highly dependable• Organized• Positive mental attitude• Proactive• Problem Solving mindset• Process driven• Results-oriented• Team player

Vision Technologies is an equal opportunity employer: disability/veteran