Description

Position Summary:

The Executive Assistant partners closely with the Executive Director (ED) to free the ED to focus on strategic initiatives, community partnerships, and other high-level organizational needs. The Executive Assistant proactively anticipate needs and supports the ED in driving improvements and building the capacity of the organization’s staff and Board of Directors. An ideal candidate will have the ability to work within a collaborative, strengths-based culture in which servant leadership and teamwork is highly valued.

REPORTS TO: Executive Director

HOURS: 40 hours a week, Monday – Friday

LOCATION: Renton, WA

At Vision House we serve a population from a variety of backgrounds. We strongly value diversity and actively seek applicants that will balance our employment workforce to align with the populations we serve. Questions regarding our commitment to Diversity, Equity, and Inclusion can be directed toward HR or our DEI Committee.

Our new Executive Assistant will enjoy the following pay and benefits:

• $20-$23 per hour depending on experience
• Medical, dental, and vision insurance
• Retirement plan with matching employer contribution
• 10 days of vacation (increases with length of service)
• 12 days of paid holidays
• 2 days of PTO (increases with length of service)
• Generous sick-leave
• Childcare Discount
• Employee Assistant Program

As Executive Assistant your responsibilities will be focused within the following areas:

Key Responsibilities

• Provide Support in managing the ED’s calendar, including scheduling appointments, coordinating meetings, and preparing needed materials and information.
• Manage a variety of special projects for the ED, many of which have large organizational impact (Examples: All Staff Retreat, Founders’ Day, Staff Appreciation Events)
• Work closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping her updated. Weekly review of ED’s calendar
• Assist in coordinating the agenda, scheduling, and note taking of team meetings. (Examples: Council meetings and Fundraising meetings – take notes, track action items)
• Provide support across the organization as needs arise.
• General clerical duties including photocopying, faxing and mailing.
• Participate in monthly staff meetings.
• Other administrative duties as assigned.
• General errands as needed.

Fundraising

• Support fundraising initiatives around Major Donors.
• Support ED at fundraising and networking events.

Board Support

• Assist with scheduling and preparation of training material for all new board members.
• Assist board members with travel arrangements, lodging, and meal planning as needed.
• Assist with monthly board meetings through coordinating meeting logistics, meal arrangements, document preparation, communication reminders, and Minute taking.
• Maintain board documents, policy notebook, board roster, and additional items as assigned.

Requirements

Executive Assistant candidates should have the following qualifications:

Required Qualifications

• Bachelor’s degree in related field.
• Relevant experience and proven success in an administrative role.
• Exceptional verbal, writing, communications, presentation, and organizational skills.
• Strong ability to manage projects from inception through execution.
• Ability to think out of the box and find creative solutions when needed.
• A high level of professionalism and interpersonal skills for dealing with people inside and outside of the organization.
• Ability to act with integrity and discretion in handling confidential information.
• Strong project management skills and experience.
• Ability to be flexible and responsive in a fast-paced and changing environment.
• Ability to have grace through changes and challenges.
• Active Christian faith and the ability to sign Statement of Faith.
• Experience supporting others in basic IT functions.
• Advanced software skills. Including expertise with Microsoft Office Suite; Content Management Systems (CMS) such as Word Press or similar software; Adobe Suite - Photoshop, Illustrator, InDesign. Preferred experience with Donor Perfect, Basecamp, Constant Contact, and Zoom.

Preferred Qualifications and Qualities

• Ability to work around ambiguity.
• Able to handle changes and challenges in a positive and graceful manner.
• Appropriately expresses empathy and compassion.
• Curious and interested in learning and taking on new challenges.
• Passionate about working in a Christian workplace service families experiencing homelessness.