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Accounts Payable Specialist
Visby Medical San Jose, CA
$52k-64k (estimate)
Full Time 6 Months Ago
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Visby Medical is Hiring an Accounts Payable Specialist Near San Jose, CA

ABOUT THE JOB

The Accounts Payable Specialist is a member of the Finance Team. The primary area of responsibility is processing accounts payable and reconciling corporate credit card expenses and expense reimbursement for the organization. The ideal candidate has a solid understanding of the accounts payable process and its impact on the financial statements.

HOW YOU’LL MAKE AN IMPACT

  • Review invoice documentation for support, mathematical accuracy, and approval (s) for the weekly payment cycle.
  • Perform full-cycle AP workflow from timely and accurate processing of incoming AP invoices; this includes prepayment, non-PO invoice, 2-way and 3-way matching, and coding.
  • Investigate and resolve problems associated with processing of invoices, purchase orders and warehouse receiving documents.
  • Manage AP email inbox, research and resolve discrepancies and respond timely to internal and external inquiries and/or requests.
  • Actively participate in monthly and quarterly close activities.
  • Adherence to tight deadlines and quick turnaround for accounting deliverables.
  • Reconcile corporate credit card expenses.
  • Review and approve expense reports in accordance with the company's T&E policy. 
  • Manage vendor relations and build effective partnerships
  • Support external audit requirements related to specific areas of responsibility
  • Identify scalable process improvements to increase operational efficiencies
  • Assist with other projects as assigned

ON YOUR FIRST DAY WE’D LIKE YOU TO HAVE

  • Associate’s degree in Accounting or related field required.
  • 1-2 Years AP experience preferred
  • Experience with Tipalti (Accounts Payable payment portal) and Netsuite is a plus
  • Experience in a high-volume AP role 
  • Emerging company and medical device experience a plus
  • Excellent written and verbal communication skills 
  • Strong organizational skills; must be detail-oriented
  • Strong understanding of the AP process and best practices
  • Ability to thrive in a fast-paced, quickly changing environment

SALARY RANGE:

  • $29/hr - $34/hr (Minimum to maximum salary range for candidates based in San Jose, CA)
  • Compensation for the role is based on geographical location.
  • Compensation also depends on a number of factors including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown.

Job Summary

JOB TYPE

Full Time

SALARY

$52k-64k (estimate)

POST DATE

09/21/2022

EXPIRATION DATE

04/02/2023

WEBSITE

visby.com

HEADQUARTERS

San Jose, CA

SIZE

<25

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The job skills required for Accounts Payable Specialist include Accounts Payable, Accounting, Credit Card, Verbal Communication, Process Improvement, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.

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If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Accounts Payable Specialist job description and responsibilities

Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.

12/08/2021: Santa Cruz, CA

Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.

12/31/2021: Pueblo, CO

Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.

01/01/2022: Riverside, CA

Learn and maintain comprehensive knowledge of the Accounts Payable software modules.

12/19/2021: Gainesville, FL

Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.

12/23/2021: South Bend, IN

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Accounts Payable Specialist jobs

Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.

02/17/2022: Grand Forks, ND

Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.

01/12/2022: Troy, NY

Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.

02/07/2022: Boston, MA

Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.

02/22/2022: El Paso, TX

Current and aspiring accounts payable specialists use a range of both hard and soft skills.

03/02/2022: Troy, NY

Step 3: View the best colleges and universities for Accounts Payable Specialist.

Florida Southern College
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