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Accounts Payable Specialist
Ideal Innovations Arlington, VA
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$53k-68k (estimate)
Full Time 5 Days Ago
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Ideal Innovations is Hiring an Accounts Payable Specialist Near Arlington, VA

Highlights:
  • Ideal Innovations, Inc. (I3), a 26 year old U.S. Government Professional Services Company, is seeking a high energy, and experienced Accounts Payable Specialist to work with our Accounting Team in Arlington, VA.
  • The successful candidate will possess an understanding of the full accounts payable process (e.g., invoice review and obtaining approvals, coding to the chart of accounts, and setup on banking platforms for final approval by management as well as allocating credit cards and reconciling bank accounts).
  • The successful candidate will become part of a small accounting team and work seamlessly across the organization to obtain the needed information to pay vendors in a timely manner.
  • Enjoy a hybrid work schedule (3 days in the office) offering the best of both worlds, allowing for face-to-face interaction with colleagues, access to company resources, and the chance to build relationships, while also providing the flexibility and convenience of working from home.
  • There are opportunities for promotion and career development, giving the ideal candidate the chance to take on new challenges and to expand their skill set.
  • The successful candidate will be joining a company contributing to our National Security.
  • If a candidate chooses to join our company, they will have the opportunity to acquire valuable skills in banking platform operations and peripheral duties that will provide the candidate with skills for advancement.
Tasks:
The AP Specialist is responsible for managing account payable items, securing approvals and proper allocation, and ensuring payments are made on time; as well as other duties as assigned.
Duties include but are not limited to:
  1. Log and Review invoices received for payment. Contact vendors for additional information if necessary
  2. Review and Track Subcontractor invoices and labor hours against subcontract agreements.
  3. Responsible for corporate credit card reconciliation and allocation of transactions.
  4. Review and Reconcile payments against purchase orders.
  5. Validate against approved vendor list.
  6. Secure written approval from managers or purchase order originators per policy and procedures.
  7. Prepare full and complete support package of AP runs for Approver.
  8. Use banking platform to set up release of ACH and wires.
  9. Cut checks when necessary.
  10. Reconcile bank account and several other general ledger accounts
  11. Maintain and Reconcile Petty Cash Accounts
  12. Maintain AP Documentation and systems.
Required Qualifications:
  • 2 or 4 year degree with 3 years' experience in accounting functions, particularly Accounts Payable.
  • Responsible individual with good judgement, attention to details, and work accuracy.
  • Experience and expertise in the accounts payable function for a government contractor using Excel and Deltek Costpoint.
  • Demonstrated ability to meet deadlines and work with senior management.
  • Expertise in Microsoft Excel spreadsheets.
  • Good communication skills with problem-solving ability
Desired Qualifications:
  • Desire to advance career and learn other aspects of Accounting.
  • Knowledge of the Federal acquisition regulations
  • Experience with government audits
Mental/Physical Requirements and Work Environment:
  • Manual dexterity for office machine operation; stooping, bending to handle files and supplies, mobility to complete errands or deliveries.
  • Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
  • Work Environment: Work performed in a hybrid office environment. Involves frequent contact with staff and vendors.
  • 8:00 to 4:30 with flexibility and hybrid work schedule
US Citizenship: US citizenship required
Location: Arlington, VA/Hybrid (2 days remote, 3 days in Arlington, VA office)
Ideal Innovations, Inc. is an Equal Opportunity Employer:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.
Ideal Innovations, Inc. is a VEVRAA Federal Contractor
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Job Summary

JOB TYPE

Full Time

SALARY

$53k-68k (estimate)

POST DATE

03/23/2024

EXPIRATION DATE

04/09/2024

WEBSITE

idealinnovations.com

HEADQUARTERS

ARLINGTON, VA

SIZE

200 - 500

FOUNDED

1998

CEO

ROBERT W KOCHER JR

REVENUE

$10M - $50M

INDUSTRY

Business Services

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The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.

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If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

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Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.

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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.

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Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Accounts Payable Specialist jobs

Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.

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Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.

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Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.

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Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.

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Current and aspiring accounts payable specialists use a range of both hard and soft skills.

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Step 3: View the best colleges and universities for Accounts Payable Specialist.

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