• Prioritize, disseminate, and/or organize as appropriate, mail, email, and voice mail received by the General Manager. Responsible for execution and organization of correspondence generated from the Executive Office by the General Manager.
• Anticipates General Manager’s needs to proactively maintain office protocol, bring together people and resources to support his or her in addressing issues
• Ensures professional and tactful communication between all parties and the Executive Office using efficient and appropriate written and verbal skills.
• Maintains confidential information which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience. Confidentiality is a must!
• Conducts research, prepares and maintains materials as requested by the General Manager.

• Prepares agenda for, attends, records, and distributes and maintains minutes from weekly Executive Committee meetings and Staff Meetings.
• Schedules appointments for the General Manager, maintaining close contact with Executives and Department Managers. Makes travel and outside meeting arrangements as requested. Handles guest related issues, questions, complaints, etc., in the absence of the General Manager. Prepares expense reports.
• Prepares and maintains in confidence financial records as requested by the General Manager.
• Assists the General Manager with special projects as requested.
• Maintains Executive Office supplies and equipment.

• Completes other duties as assigned by the General Manager.

What qualities are we looking for?

You’ve got skills? If you can perform the following, then you have come to the right place...

• Analyze and interpret established policies.
• Make business decisions based on production reports and similar facts as well as on your own experience and personal opinions.
• Plan and organize multiple tasks.
• Change activities frequently and cope with interruptions.

• Speak and write clearly in English
• Accept full responsibility for managing an activity.
• Must have strong Excel skills along with excellent typing skills- 50 words per minute minimum 

Background must-have:

• Current, legal and unrestricted ability to work in the United States
• Bachelor’s Degree preferred but, associate's degree minimum requirement
• Minimum 1-2 years of previous administrative experience
• Ability to clearly and pleasantly communicate in English with clients, guests, vendors, teammates/management, in person, in writing and on the telephone
• Proficient in MS Outlook, Outlook Calendar, Word, Excel and PowerPoint