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Medical Office Manager
VIPCARE Jacksonville, FL
$90k-126k (estimate)
Full Time 2 Months Ago
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VIPCARE is Hiring a Medical Office Manager Near Jacksonville, FL

Our purpose is Better Health. Specializing in primary care for patients 65 is our passion.

 What’s Your Why?

• Are you looking for a career opportunity that will help you grow personally and professionally? 

• Do you have a passion for helping others achieve Better Health? 

• Are you ready to join a growing team that shares your mission?

 Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it’s the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health.

THE OPPORTUNITY

Successful candidates will bring their passion to provide 5 Star Service in assisting physicians in the management of healthcare office operations and treatment of geriatric patients following established standards and practices. Must have leadership experience, excellent organizational skills, leadership attributes and be results-oriented. The ability to work in a fast-paced environment with strong attention to detail is essential. Prior experience with electronic medical records is strongly preferred.

KEY RESPONSIBILITIES

  • Manages a care team of front and back-office medical assistants (generally 3-7 members) 
  • Assists with scheduling, administrative and clinical duties for providers (mid-levels and physicians)
  • Assists with leading daily clinic huddles and assigns proactive outreach call efforts to other team members
  • Manages office operations and performance to ensure that front office and back office care teams operate in an efficient, accurate, and patient-focused manner
  • Provides extraordinary customer service to all internal and external customers (including patients, other VIPcare team members, and other departments)
  • Ensures new team members are onboarded and receive proper training using VIPcare’s policies and procedures
  • Oversees, monitors and improves clinic performance and other key performance indicators which include HEDIS, admission management, ER utilization, patients not seen, etc.
  • Ensures accuracy of all incoming and outgoing information including supplies, invoices, referral requests, patient records, and medication management
  • Informs management about current office trends, and recommends new policies or facilitates improvements to current policies and workflows
  • Participates in required team meetings and communicates updates and changes to physicians and staff including monthly Performance Forum meetings held regionally and annual High-Performance Forum in Tampa
  • Ensures team calendar, spreadsheets, and whiteboards are current and accurate
  • Assists providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships
  • Coordinates payroll, PTO, and hour management of in-office team 
  • Ensures compliance with Medicare Advantage Plans, HIPAA, labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact
  • Has clinical working knowledge and has the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures

EDUCATION AND EXPERIENCE

  • Associates degree (Equivalent working experience will be considered)
  • Minimum of 5 years of leadership experience required
  • Prior medical assisting experience strongly preferred
  • CPR Certified
  • Strong oral and written communication skills 
  • Ability to accurately read and write medical terminology
  • Knowledge of medical coding
  • Knowledge of HIPAA
  • Knowledge and understanding of OSHA and Biohazard guidelines
  • Basic computer skills, including familiarity with electronic medical records

Job Summary

JOB TYPE

Full Time

SALARY

$90k-126k (estimate)

POST DATE

01/26/2023

EXPIRATION DATE

04/03/2023

WEBSITE

getvipcare.com

HEADQUARTERS

Tampa, FL

SIZE

<25

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The job skills required for Medical Office Manager include Customer Service, Scheduling, Leadership, Attention to Detail, Front Office, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be a Medical Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Medical Office Manager. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Medical Office Manager positions, which can be used as a reference in future career path planning. As a Medical Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Medical Office Manager. You can explore the career advancement for a Medical Office Manager below and select your interested title to get hiring information.

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If you are interested in becoming a Medical Office Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Medical Office Manager for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Medical Office Manager job description and responsibilities

Supervising office personnel and training new employees on office systems, procedures and job tasks.

01/12/2022: Ventura, CA

Medical office managers oversee the services of healthcare providers.

02/07/2022: Clearwater, FL

Need to be aware of all the laws that govern the operation of their practices -- federal, state and municipal.

01/31/2022: Saginaw, MI

They are responsible for making sure that all of the medical personnel on the staff are up to date on their licensure and certification so they can practice legally.

03/20/2022: Memphis, TN

Medical office managers focus on ensuring their facilities or practices provide uninterrupted service to patients.

02/06/2022: Great Falls, MT

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Medical Office Manager jobs

Communicate employee future fit.

02/19/2022: Augusta, GA

Share schedule options with the entire staff.

01/21/2022: Parkersburg, WV

Fill busy shifts with the most experienced and skilled staff.

04/04/2022: Jackson, MS

Automatically handle availability and time-off requests online.

03/27/2022: Winston Salem, NC

Must have prior medical experience to be consider for the job.

02/14/2022: Roanoke, VA

Step 3: View the best colleges and universities for Medical Office Manager.

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