Vigil Neuroscience is the world's first microglia-focused therapeutics company. Our purpose is clear: to treat rare and common neurodegenerative diseases by restoring the vigilance of the microglia, the sentinel cells of the brain's immune system. We are utilizing the tools of modern neuroscience drug development across multiple therapeutic modalities to rapidly deliver precision-based therapies to improve the lives of patients and their families.

The Executive Assistant will provide high-level general administrative support to company executives, management, and staff. Manages calendars and as needed, corporate travel, meetings, and other arrangements primarily for the Chief Science Officer (CSO), the Chief Medical Officer (CMO) and the General Counsel to ensure smooth and successful functioning of business operations. Collaborates with administrative team and serves as backup when necessary.

Key Responsibilities:

• Organizes, follows up and maintains complex calendar management - requiring interaction with both internal and external contacts.
• Handles confidential and non-routine information effectively.
• Coordinates complex travel and event participation, planning and logistics including domestic and international travel.
• Exercises judgment and discretion in handling requests for appointments, telephone calls, routing them to others or dealing with them on own initiative when appropriate.
• Supports CSO, CFO, and GC on ad hoc administrative and project requests.
• Prepares expense reports in compliance with company policies.
• Responds to a wide variety of requests for information, policies and procedures, and executive action.
• Analyzes needs and problems to decipher priority and determine necessary next steps if needed, while exercising tact and discretion.
• Performs other related duties and ad hoc projects as required by position.

Candidate Profile: 

• Bachelors’ degree and 7 years’ administrative / coordinator experience preferred OR Associates degree and 10 years’ administrative / coordinator experience required.
• High degree of tact, diplomacy, confidentiality, and discretion required.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Able to work as a team or independently.
• Excellent planning, project management, and organizational skills.
• Strong computer skills required; proficient with Microsoft Office Suite and PowerPoint and/or Excel skills as well.
• Ability to prioritize and work diligently in a fast-paced environment.
• Must have an ability to anticipate business needs and priorities of the executive team members.
• Willingness to learn and proactively does so.
• Adaptable to different working styles.
• Seeks and responds quickly to feedback.
• Ability to maintain calm under pressure and quickly prioritize tasks to meet multiple deadlines.
• Works comfortably with ambiguity and within a start-up environment.
• Willingness to field and resolve issues outside of normal office hours when necessary.
• Strong customer service mindset; comfortable communicating at varying levels of the organization.
• Prioritizes accuracy, results & reliability.
• Values initiative, teamwork, collaboration, and professionalism.
• Timely production of error-free work.

#LI-DNI