Description

PURPOSE

Assisting the Special Needs Director in the implementation of ministry operations and communications to foster a culture of care and reproducing disciples of Jesus.

RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)

• Responsible for assisting in the implementation of ministry operations and communications
• Addressing and/or resolving any administrative issues 
• Set up sensory classrooms and load computers with weekly curriculum lessons for weekend services
• Preparing monthly curriculum supplies for classrooms
• Submitting ESpace, Victory Facility Services (VFS) and Experience requests, as well as maintaining classroom needs.
• Electronically file classroom rosters and coach reports
• Collecting and submitting incident reports and coach reports to Director
• Assisting in updating Standard Operation Procedures and helping create training material for volunteers
• Maintaining accurate information (in the Rock) for children and families
• Ordering, stocking and managing inventory for ministry supplies
• Preparing and mailing ministry related communications 
• Assist team in overseeing and collaborating with other Victory Kids Administrative Assistants for weekend services, weekday services, holiday services, orientations, and special events (appreciations, leadership meetings, trainings, etc.)
• Prepare monthly classroom changes including decorations and birthday door
• Collecting and submitting departmental credit card receipts electronically and allocating expenses
• Assist in purchasing bi-monthly, prep, and set up theme decorations
• Other duties as assigned

Requirements

COMPETENCIES

• Able to guide, direct, or influence people.
• Adaptability & Flexibility
• Analytical Thinking
• Interpersonal skills
• Operates with a spirit of humility, servanthood, integrity and excellence.
• Listens and seeks to understands various points of views
• Expresses sensitivity and empathy when appropriate.

SKILLS/QUALIFICATIONS:

• 2 years working with special needs children preferred.
• 2 years administrative experience.
• 2 years ministry experience preferred.
• Knowledge of both Mac environment and Microsoft Office 365 suite preferred.
• Knowledge of ProPresenter and Adobe preferred.