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ViaOne Services
Kennett Square, PA | Full Time
8 Months Ago
Administrative Coordinator
ViaOne Services Kennett Square, PA
Full Time 8 Months Ago
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ViaOne Services is Hiring an Administrative Coordinator Near Kennett Square, PA

The Administrative Coordinator reports directly to the Executive Assistant and provides administrative support. The Administrative Coordinator serves as another point of contact for internal and external constituencies on all matters pertaining to ViaOne Services. The Administrative Coordinator also serves as a liaison to the senior management teams; organizes and coordinates administrative outreach and external relations efforts, and oversees special projects. The Administrative Coordinator must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The Administrative Coordinator needs the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Completes a broad variety of administrative tasks for ViaOne Services including composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, managing a calendar of appointments; and completing expense reports. 
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the company, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 
  • Provides a bridge for smooth communication between the company and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. 
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the company. 
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. 
  • Demonstrate a high-degree of professionalism, initiative, and independence in supporting the Chairman’s wide variety of complex issues and multiple companies.
  • Assist the Executive Assistant with various administrative functions and office support including arranging catering, arranging travel, expense reports, conference room setup and cleanup, etcetera.
  • Provides support for the Human Resources department and the Culture Index program. 
  • Perform duties as Company Operator for multiple companies simultaneously, politely and effectively redirecting callers to the appropriate line.
  • Provides office support including ordering and stocking office supplies, troubleshooting office equipment issues working with IT, building management, and additional vendors as necessary.
  • Work with the Executive Assistant to organize programs, events, and conferences by arranging facilities, catering, invitations, coordinating speakers, arranging travel, and assisting with maintaining the event budget.
  • Participates in special projects and performs other duties as assigned.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings.
  • Assists in coordinating the agenda of senior management team meetings and off-site, and all-staff meetings. 
  • Facilitates cross-divisional coordination of travel and outreach plans. 
  • Plans, coordinates, and implements special company events such as holiday parties, work celebrations, and office events.
  • Possess a diverse knowledge of various departments' functions and key points of contact in each department.
  • Improve processes and policies, and plays a role in long-term organizational planning.

COMPETENCIES:

  • Demonstrates attention to detail.
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
  • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Adapts strategy to changing conditions.
  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  • Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work.

EDUCATION AND/OR EXPERIENCE:

  • Bachelor's Degree/College or university program certificate
  • Or two to four years related experience and/or training; or equivalent combination of education and experience.

Job Summary

JOB TYPE

Full Time

POST DATE

07/13/2022

EXPIRATION DATE

09/26/2022

WEBSITE

viaoneservices.com

HEADQUARTERS

Dallas, WV

SIZE

25 - 50

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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.

If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Coordinator job description and responsibilities

They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.

01/19/2022: Albany, NY

Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.

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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.

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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Coordinator jobs

Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.

02/07/2022: Memphis, TN

Knowledge on word processing using spreadsheets and travel logistics.

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Streamlining of volunteer administrative processes 

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Bilingual (English / Korean) administrative coordinator is a plus.

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Have at least 3 years nonprofit administrative or program support experience.

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Step 3: View the best colleges and universities for Administrative Coordinator.

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