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Project Administrator

Wethersfield, CT | Full Time
1 Day Ago

Job Description


About the Position

Project Administrator | Wethersfield, CT


  • Maintains tracking log for proposals, project contracts, and amendments (e.g., project status of client’s acceptance and authorization)
  • Prepares sub-agreements for project manager’s (PM) and Managing Director’s review/signature. Assists PMs in preparing and issuing proposals and contract amendments. Reviews contract documents for completeness and quality. Expedites final documents at the direction of PMs
  • Assists PMs with developing project timetables for services and deliverables. Tracks project progress. Prepares status reports and documents for clients or project stakeholders
  • Assists PMs in the creation and management of business development pipelines
  • Schedules team meetings. Coordinates cross-functional meetings to facilitate collaboration
  • Reviews project requirements. Identifies interdependencies with internal or external departments or service providers. May recommend or delegate responsibilities
  • Maintains project-related financial records and documentation (e.g., contracts, invoices, payment records)
  • Assists PMs with client invoicing (e.g., prepares, distributes, assures delivery). Assists PMs in pursuing and management accounts receivables while maintaining positive client relationships
  • Assists PMs with preparing and monitoring budgets. Identifies and works with PMs to address significant budget variances
  • In collaboration with PMs, ensures that projects stay within the proper budgetary parameters and that all deadlines are met
  • Provides administrative assistance to project managers and team
  • Works in a confidential nature requiring a broad understanding of organization policies and practices
  • Performs all job functions in compliance with applicable federal, state, and local regulations and company policies and procedures


Skills and Attributes

  • Excellent verbal, written and interpersonal communication skills
  • Exceptional customer service abilities with an emphasis on timely response
  • Ability to shift attention from one task to another in a fast-paced, deadline-driven environment and to manage multiple projects simultaneously
  • Excellent organizational and time management skills
  • Detail-oriented
  • Self-motivated
  • Ability to think proactively using critical thinking and problem-solving skills


  • 4 years of office administration experience, preferably in the AEC industry
  • Bachelor’s degree or equivalent experience
  • Prior project management support experience preferred


VHB is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.



Company Overview

  • Website
  • Headquarters EAST WATERTOWN, MA
  • Size 1,000 - 3,000
  • Founded 1979
  • Type Private
  • Revenue $200M - $500M
  • Industry Business Services
  • About vhb

Skills for Project Administrator

The job skills required for Project Administrator include Project Management, Customer Service, Problem Solving, Time Management, Collaboration,and PM etc. Having related job skills and expertise will give you an advantage when applying to be a Project Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Administrator. Select any job title you are interested in and start to search job requirements.

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Career Path for Project Administrator

The following is the career advancement route for Project Administrator positions, which can be used as a reference in future career path planning. As a Project Administrator, it can be promoted into senior positions as a Project Manager Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Administrator. You can explore the career advancement for a Project Administrator below and select your interested title to get hiring information.

How to Become a Project Administrator

If you are interested in becoming a Project Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Administrator for your reference.

Step 1 Understand the job description and responsibilities of a Project Administrator

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Step 2 Knowing the best tips for becoming a Project Administrator can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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