Overview

About the Position

VHB is seeking an Executive Assistant to support VHB’s President and CEO. The Executive Assistant will provide timely and accurate administrative and operational support to the President & CEO, plus other leadership team members as appropriate. The Executive Assistant maintains the President & CEO’s calendar, arranges travel, schedules, and plans meetings, assists with the preparation of presentations, prepares reports, and handles a wide variety of administrative activities that are confidential and privileged in nature.

Responsibilities include but are not limited to:

• Manages the day-to-day operations of the President & CEO including responding to phone and email inquiries and escalating non-standard issues as needed.
• Acts as point of contact for internal stakeholders and external clients. Manages the President & CEO's calendar by scheduling internal and external appointments and handling confidential correspondence. Anticipates potential scheduling conflicts and works with other team members as needed to assess priorities and determine solutions.
• Planning and scheduling meetings and appointments for President, and senior leadership team (COO, CDO, CHRO).
• Arranges travel itineraries and handle expense reports upon completion of travel.
• Preparing and editing correspondence from routine to moderately complex and/or confidential source materials.
• Managing project, conducting internet research and other business development research as directed.
• Assists the President & CEO in creating and proofreading reports, correspondence, and presentations.
• Experience working with diverse groups of people, including Board members, senior executives, employees, community leaders, and clients.

Requirements:

• 10 years of experience in an Executive Assistant position
• Extensive experience and proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook Calendaring and Contact functions)
• Ability to multi-task in a fast-paced, deadline-oriented environment and manage multiple projects simultaneously.
• Excellent attention to detail, self-motivation, and the ability to think proactively is essential.
• Exceptional verbal and written communication skills.
• Exceptional organizational skills, ability to multi-task, ability to “jump in” where needed.
• Ability to observe strict confidentiality in all aspects of services provided.
• Ability to consistently demonstrate initiative, professionalism, and flexibility and work within an environment of frequent interruptions conflicting priorities and varying workloads.

About Us

WE ARE VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. Our people make us great! VHB provides a differentiating employee experience.

• Inclusive culture of collaboration and innovation.
• Opportunity to work on complex, transformational projects.
• Amazing co-workers
• A focus on learning and development

It’s not surprising that VHB has consistently been rated one of the top AEC firms to work for across our 30 offices on the East Coast. We’re growing and we hope you’ll join us!

VHB is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. 

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