Job Summary:

The Human Resources Assistant serves as an integral part of the HR team. Responsible specifically for recruiting and benefits, the HR Assistant also serves as a back-up to all HR functions, with the exception of payroll.

Essential Duties and Responsibilities:

• Responsible for new hire orientation, including the development of the HR File, entering employee into Paycom, ensuring required documentation is obtained, and all employees are trained on the Agencys policies and procedures.
• Maintain spreadsheet on background and drug screen results; TB tests, CPR, accreditation certificate.
• Responsible for employee-related data, such as turnover reports, debarments, EEOC reporting, updating phone rosters, LiveScans, and the DOL website.
• Subject Matter Expert (SME) on Relias; responsible for maintaining an accurate database, as well as ensuring all trainings have been completed as needed.
• Responsible for coordinating and tracking all required trainings for our employees. When necessary, provide make-up sessions for employees who have missed.
• Responsible for entering employee changes in Paycom and verifying other changes made by team members.
• Assists employees with any HR-related matters.
• Responsible for pulling terminated personnel files, I-9 forms and background check forms and file in designated termination drawers/boxes.
• Member of the Events Committee.
• Assists with employee relations as needed.

Requirements and Qualifications:

• High School Diploma required; college degree is preferred, but not required
• A minimum of 3 years experience in an administrative support role
• Some previous HR experience beneficial
• Microsoft Office Suites Proficient (Word, Excel, PowerPoint and Outlook)
• Ability to follow directions and execute tasks successfully within an assigned time frame
• A team oriented, self-motivated individual capable of multi-tasking
• Interpersonal communication skills to interact professionally with a diverse population

Physical Requirements:

• Ability to bend and lift light objects
• Ability to sit for extended periods of time while viewing a computer monitor
• Dexterity of hands and fingers to operate a computer keyboard
• Capable of hearing and speaking to exchange information
• Seeing to read reports and data
• Ability to speak English
• Must be able to work in a noisy, busy environment.

Covid-19 Requirements:

VVSD requires require all employees to be fully vaccinated and boosted (once, but may change per contract requirements) for COVID-19. All prospective hires will be expected to provide proof of full vaccination as part of the pre-employment credentialing process.

Job Benefits:

VVSD offers competitive pay and benefits including 12 paid holidays a year, paid vacation and paid sick leave, pension, health insurance, dental and vision plans.

Please Note:

• If you were a client of VVSD, you must have been out of all programs for a minimum of 2 years.
• Veterans Village of San Diego is an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.