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Administrative Assistant/Receptionist
$39k-50k (estimate)
Full Time | Professional Associations 8 Months Ago
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VETERANS VILLAGE OF SAN DIEGO is Hiring an Administrative Assistant/Receptionist Near San Diego, CA

Go to www.vvsd.net for additional job postings, and to apply!PURSUE YOUR PASSION, Not Just Another Job!

Veterans Village of San Diego is looking for employees who are passionate about serving all veterans. Changing the life of a vet takes a whole lot of work. It also takes dedication and commitment to our motto: Leave No One Behind. But the rewards are out of this world! We work hard, but we also enjoy having fun together. If you wish to be a part of this team and are ready to work for a cause, not just a paycheck, then VVSD is the place to start!

Job Summary:

Provides day-to-day administrative and clerical support to the Executive Staff, Compliance Department, and other administrative departments as needed. Conducts routine front office business, maintains office equipment and supplies, and performs collateral office duties and other duties as assigned by Supervisor. Ideal candidate is a self-starter, strong at multi-tasking, highly organized, detail oriented and dependable.

Essential Duties and Responsibilities:

  • Receives, screens and directs telephone calls and visitors, providing appropriate referral and crisis intervention if needed
  • Provides information on agency services as requested by callers or visitors
  • Receives and distributes mail to appropriate staff and schedules FedEx and UPS pickups
  • Responsible for the proper distribution of the VVSD Info Email mailbox
  • Maintains neat and well organized files
  • Provide administrative/clerical support to the Executive Staff and takes their requests for ordering equipment and supplies
  • Drafts and updates documents for the Compliance Department
  • Takes minutes at various committee meetings
  • Keeps storeroom organized and conducts monthly inventory of supplies on hand for replenishment
  • Conducts training on general office equipment, and arranges for repair/maintenance as needed
  • Data entry and word processing as needed
  • Assists with ordinary mailings and large, bulk mailings
  • Trains Staff for electronic requisition and purchase order setup
  • Maintains and schedules conference room availability
  • Maintains postage meter money control
  • Works on special projects as needed
  • Other duties as assigned by supervisor

Requirements and Qualifications:

  • High School diploma required; some college courses preferred
  • A minimum of 2 years of paid administrative experience in a high-level clerical support or general office administration environment
  • Proficient in Microsoft Office, (Word, Excel, Outlook, PowerPoint, Publisher)
  • Ability to fluently read, write and communicate in English
  • Strong communication skills, both verbal and written
  • Meticulous in attention to detail with excellent time management skills
  • Excellent interpersonal skills and be able to interact with a diverse staff, client, and vendor populations
  • Competent in the use of basic office machines, including copier, scanner, fax, postage meter, etc.
  • Ability to sit for long periods of time
  • Ability to comfortably, both mentally and physically, perform all aspects of job description and other duties as assigned by supervisor
  • Ability to comfortably lift at least 20 pounds

Physical Requirements:

  • Ability to bend and lift light objects
  • Ability to sit for extended periods of time while viewing a computer monitor
  • Dexterity of hands and fingers to operate a computer keyboard
  • Capable of hearing and speaking to exchange information
  • Seeing to read reports and data
  • Ability to speak English
  • Must possess a valid Driver’s License and car insurance
  • Must be able to work in a noisy, busy environment.

Covid-19 Requirements:

VVSD requires require all employees to be fully vaccinated and boosted (once, but may change per contract requirements) for COVID-19. All prospective hires will be expected to provide proof of full vaccination as part of the pre-employment credentialing process.

Job Benefits:

VVSD offers competitive pay and benefits including 12 paid holidays a year, paid vacation and paid sick leave, pension, health insurance, dental and vision plans.

Please Note:

  • If you were a client of VVSD, you must have been out of all programs for a minimum of 2 years.
  • Veterans Village of San Diego is an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Professional Associations

SALARY

$39k-50k (estimate)

POST DATE

07/23/2022

EXPIRATION DATE

07/21/2022

WEBSITE

vvsd.net

HEADQUARTERS

SAN DIEGO, CA

SIZE

25 - 50

FOUNDED

1981

TYPE

Private

CEO

PHIL LANDIS

REVENUE

<$5M

INDUSTRY

Civic & Environmental Advocacy

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The following is the career advancement route for Administrative Assistant/Receptionist positions, which can be used as a reference in future career path planning. As an Administrative Assistant/Receptionist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant/Receptionist. You can explore the career advancement for an Administrative Assistant/Receptionist below and select your interested title to get hiring information.

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