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Job Title: Director for Human Resources
Department: Finance Hire Date: December 1, 2022
FLSA: Exempt Work Location: Auburn Campus
Employee Category: Administrative Staff Work Schedule: M-F 8:00am – 5:00pm
Reports To: Assistant Vice President for Percent Employment: 100 %
Human Resources, Vice President for
Finance
Direct Reports: N/A
I. Job Summary:
The position functions as the Human Resource Officer for the Auburn Campus. Duties include
employee administration, benefits administration, new employee orientation, payroll
administration and support for the business office. The candidate will work collaboratively with
other VCOM-campus Directors for Human Resources as well as the Campus Dean at the
Auburn Campus. This position may also assist the Vice President for Finance with some
budgeting tasks.
II. Job Duties:
A. Employee Administration
These duties include originating and maintaining all employee files (including all new
fiscal year changes and any successive updates); facilitating the completion of all faculty
and staff activity reports; facilitating recruitment for vacant positions and maintaining all
recruitment files (including job advertisements, interactions with job candidates and
position offers); performing criminal and electronic media background checks; assisting
in updating College faculty and staff handbooks; maintaining payroll and human
resources information systems, and Excel workbooks utilized by Human Resources for
reporting purposes; advising employees and supervisors on resolution of work-place
conflicts, best practices related to disciplinary actions process, and other workplace
issues. Confidentiality with handling sensitive employee information is imperative.
B. Benefits Administration
These duties include facilitating annual benefits reviews; participating in investigations of
changes in fringe benefit programs offered by VCOM; participate in the annual benefits
meetings for VCOM employees during open enrollment; maintaining and procuring
needed or required benefit information; reconciling benefit expenditures to employee
choices; and coordinating periodic benefits audits for accuracy and any legal changes or
updates.
C. New Employee Orientation
These duties include assisting new employees with the completion of all required
employment forms; performing verification checks for employment authorization;
explanation of benefits options; assistance with benefits enrollments; and completion of
the personnel file (including preparation for payroll, execution of all benefits enrollments
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and filing of all documents in the appropriate areas). Provide a brief summary of
VCOM resources and resources available through collaborative institutions.
Development welcome packets for new employees and announcements to current
employees. Collaborate with Facilities, IT, Communications and Marketing to facilitate
photographs, identification cards, building access and IT access.
D. Payroll Administration
Procure and process any and all changes to employees’ salaries or wages, deductions,
withholdings, and hourly wage timesheets for the Auburn Campus by established
deadlines so that semi-monthly payrolls can be paid on the first and sixteenth of each
month. This position also will assist in providing account coding for expensing
employees’ salaries and fringe benefits. This position will also serve as a back-up for
payroll entry for the Louisiana, Carolinas and Virginia Campuses.
Maintains employees’ leave balances so that appropriate leave balances are reported on
employees’ leave system profile.
Inform the Assistant Vice President for Human Resources of all additions and changes
to employee information including account coding as needed.
E. Training and Education
Remain current with changes in employment law, employee relations, fringe benefits and
other human resource topics relevant to VCOM by attendance in conferences, meetings,
seminars and webinars in addition to reading articles and publications.
F. Support Business Office
As part of the budgeting process for the upcoming fiscal year, update budget model
Personnel Roster information. Data to be updated includes, but is not limited to,
account coding for positions, salaries, fringe benefits, CME and dues, loan repayments
and salary recoveries. This information needs to be verified and updated continually
until the budget model is finalized for loading in the accounting system.
G. Perform other duties as assigned; of particular importance is to assist in preparing for
accreditation visits by COCA.
III. Required Qualifications:
Education:Bachelor’s degree in Human Resources or related field.
Licensure or certification: N/A
Experience: Three or more years of experience practicing Human Resources
Skills required for this position:
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Preferences may be given to applicants who have the following skills or attributes:
Successful candidate will be subject to a criminal history background check.
Regular, reliable or predictable attendance is an essential function of the job.
IV. Working Conditions and Efforts: The physical demands and work environment
characteristics described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. The position
requires a rapid pace, some days with long hours to meet expectations, long distance driving to
rural sites, and the ability to organize, interpret, and utilize a large volume of information.
Physical demands: While performing the duties of this job, the employee is required to ambulate
(may be with use of assisted devices); sit, stand (or accommodate for standing); use hands and
vision for teaching; use office equipment such as computers; speak to large and small groups of
individuals for teaching; perform moderate telephone and poly-com communication/usage;
occasionally be required to lift and/or move up to 50 pounds; drive distances up to five hours or
to fly on occasion to other campuses or meetings.
Work environment: Office environment. Outside travel required 0% to 5% of time. The noise
level in the work environment is usually minimal, however the reception area with frequent
visitors, phone calls and discussions may be distracting.
This position is classified as an exempt position because it requires that the
candidate/employee exercise independent judgement and discretion regarding matters
of significance.
Employment with VCOM is “at-will”. This means employment is for an indefinite
period of time and it is subject to termination by the employee or by VCOM, with or
without cause, with or without notice, and at any time. Nothing in this position
description or any other policy of VCOM shall be interpreted to be in conflict with or to
eliminate or modify in any way, the “at-will” employment status of VCOM employees.
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V. VCOM Core Values: The employee is expected to adhere to all VCOM policies. As the
environment is a professional college, VCOM faculty / staff are expected to dress and behave in
a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a
person who obeys all laws and professional expectations of an upstanding citizen of the
community. VCOM expects all employees to maintain a positive attitude in all working
relationships with all VCOM departments, employees, medical students, prospective medical
students, interns, and residents and to treat all other engaged in the duties of the employment,
with mutual respect.
Full Time
Contract Research
$63k-80k (estimate)
02/07/2023
05/15/2023
v-com.com
VICTORIA, BRITISH COLUMBIA
50 - 100
2003
SURINDER KUMAR
<$5M
Scientific Services
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