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Clinical Research Program Manager
$85k-111k (estimate)
Full Time | Hospital 11 Months Ago
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Vanderbilt University Medical Center is Hiring a Clinical Research Program Manager Near Nashville, TN

Clinical Research Program Manager

  • 2207542
Job Research
Primary Location TN-Nashville-1207 17th Avenue
Organization Neuro-Cognitive Dis Div 104407
Shift First Shift


JOB SUMMARY:

The Vanderbilt Memory and Alzheimer’s Center seeks qualified applicants for a Clinical Research Recruitment Manager. The manager will oversee all clinical research recruitment efforts, including planning, developing, and executing traditional and innovative strategies to recruit a diverse group of middle-aged and older adults for participation in the Center’s research program.

The ideal candidate is a team leader who has clinical or community-based research experience, an understanding of the challenges of study recruitment and retention, advanced public health communication skills, and the ability to make effective decisions quickly. Proficiency in all Microsoft applications, including Word, Excel, Outlook, and PowerPoint is essential. Experience with Epic and REDCap are preferred. The ideal candidate should have excellent organizational, time management, and interpersonal skills; self-discipline; exceptional attention to detail; be able to master responsibilities quickly and independently while working collaboratively as part of an interdisciplinary team in a fast-paced environment; and understand cultural challenges to recruitment and retention. Prior experience working with older adults or with patients with neurological conditions is preferred but not required.

POSITION: Full-Time, Exempt

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
  • Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.
  • Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
  • The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.
  • American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
  • Magnet Recognition Program: Received our third consecutive Magnet designations.
  • National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
  • Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality

KEY RESPONSIBILITIES:

  • Oversees the creation, coordination, and execution of all participant recruitment responsibilities from initial contact to study enrollment, including overseeing the team of recruitment callers, evaluating recruitment progress, and implementing solutions as needed.

  • Schedules and oversees participant recruitment calls, assessment of study eligibility, study enrollment pitch, and hand-over to study program managers.

  • Oversee the Center’s REDCap participant recruitment and tracking database, including developing metrics to evaluate recruitment efforts.

  • Develop and implement systems to evaluate the efficacy of the recruitment process.

  • When needed, create and coordinate innovative strategies to support and enhance recruitment efforts to meet the goals of the research program.

  • Manage program recruitment budgets and allocate recruitment staffing resources effectively.

  • Train and supervise recruitment team including staff and trainees who conduct the program’s recruitment activities.

  • Serves as a resource to other research team members regarding participant recruitment, enrollment, and retention.

  • Listen and understand other team members’ points of view. Consider suggestions from others. Create and support a climate of trust, openness, and honest communication. Exhibit cultural competence and cultural humility.

  • Continually assess and revise participant recruitment operating procedures and resources, including recruitment, scripts flyers, and brochures, to assure quality and compliance with human subjects protection.

  • Maintain excellent tracking and evaluation of participant recruitment interactions, staff scheduling and effort, and program recruitment strategies.

  • Evaluate recruitment activities and milestones using the Center’s REDCap participant recruitment database, including providing updates to Center Leadership with table and figure summaries.

  • Problem solve independently when issues arise using institutional knowledge and research experience.

  • Develop and communicate team goals and provides leadership and input as needed to assure timely completion.

  • Create an environment that encourages and supports self-development and learning through regular, timely feedback.

TECHNICAL CAPABILITIES:
PROGRAM MANAGEMENT (INTERMEDIATE):- Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
PEER LEADERSHIP (INTERMEDIATE):- The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
FINANCIAL PROCESSES (INTERMEDIATE):- Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
QUALITY MANAGEMENT (INTERMEDIATE):- Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
NETWORKING (INTERMEDIATE):- Build relationships through industry contacts, professional organizations and individuals.
PROCESS IMPROVEMENT (INTERMEDIATE):- Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

CORE ACCOUNTABILITIES:

  • Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
  • Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
  • Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
  • Team Interaction: Provides informal guidance and support to team members.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES (P2):

  • Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
  • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
  • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

DELIVERING EXCELLENT SERVICES (P2):

  • Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
  • Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
  • Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

ENSURING HIGH QUALITY (P2):

  • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
  • Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
  • Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

MANAGING RESOURCES EFFECTIVELY (P2):

  • Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
  • Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
  • Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

FOSTERING INNOVATION (P2):

  • Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
  • Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
  • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Bachelor's Degree (or equivalent experience) and 3 years relevant experience
Licensure, Certification, and/or Registration (LCR):
    Physical Requirements/Strengths needed & Physical Demands:
    • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.
    Movement
    • Occasional: Standing: Remaining on one's feet without moving.
    • Occasional: Walking: Moving about on foot.
    • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
    • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
    • Occasional: Push/Pull: Exerting force to move objects away from or toward.
    • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
    • Frequent: Sitting: Remaining in seated position
    • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
    • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
    • Frequent: Bimanual Dexterity: Requiring the use of both hands.
    Sensory
    • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
    • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
    • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
    • Continuous: Smell: Ability to detect and identify odors.
    Environmental Conditions
    • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Hospital

SALARY

$85k-111k (estimate)

POST DATE

04/12/2023

EXPIRATION DATE

09/19/2023

WEBSITE

vanderbilthealth.com

HEADQUARTERS

NASHVILLE, TN

SIZE

15,000 - 50,000

FOUNDED

1874

TYPE

Private

CEO

JEFF BALSER

REVENUE

$3B - $5B

INDUSTRY

Hospital

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