About the Role

The Office Manager, based in the Boston, MA office, does it all – from managing the office and facility to greeting people in the office, to handling a variety of administrative support duties…the Office Manager makes it all seem effortless. This role creates a warm and welcoming environment for employees and visitors alike and handles changes and interruptions like a pro.

The Office Manager works independently, thrives in a fast-paced environment, has a high degree of reliability, strong adherence to schedules and deadlines, and demonstrates top-notch communication and interpersonal skills.

Position Duties and Responsibilities

• Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs
• Order, put away, and organize office supplies
• Keep office common spaces clean, tidy and monitor general safety in the suite
• Be an enthusiastic and friendly host to employees, candidates, visitors and vendors; Coordinate needs of visitors from other Validity offices as needed
• Order, set up and clean up snacks and catered lunches on a weekly basis
• Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services
• Maintain positive working relationships with suppliers/vendors and property managers
• Manage, organize and track office-related purchases; May approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment
• Handle all deliveries (inbound, outbound) and outgoing mail
• Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed
• Coordinate team members' workstation moves in partnership with internal teams
• Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed
• May occasionally run miscellaneous errands in support of office activities or leadership requests
• Plan and execute offsite special events as needed
• Other duties as required

Required Experience, Skills, and Education

• 3-5 years of experience in a similar office support role
• High level of proficiency in using Microsoft Office, especially Outlook, Word, and Excel
• Proficient in maintaining Outlook calendars, creating and submitting expense reports, and purchasing catering and office supplies
• Outstanding verbal and written communication skills, with a high degree of confidentiality, diplomacy, and professionalism
• Self-starter who is reliable and organized
• Sound judgment and ability to solve problems with excellent follow-through
• Must be able to meet expectations amidst interruptions and changes in tasks and direction
• Ability to work in our Boston, MA (Financial District) office 5 days a week

Preferred Experience, Skills, and Education

• Experience with WorkSpace
• Experience with Openpath

About Validity

For over 20 years, tens of thousands of organizations across the world have relied on Validity solutions to target, contact, engage, and retain customers – using trustworthy data as a key advantage. Validity’s flagship products – Everest, DemandTools, BriteVerify, and GridBuddy Connect – are all highly rated, #1 solutions for sales and marketing professionals. These solutions deliver smarter email campaigns, more qualified leads, more productive sales, and ultimately faster growth.

Validity is a truly unique company - massive revenue growth, top-tier investors, 5-star product ratings, proven ability to acquire and integrate top tech companies and welcome them into the Validity family, a winning culture, and a work environment that fosters hard work, trust, and fun.

Headquartered in Boston, Validity has offices in Tampa, Denver, London, Paris, Sao Paulo, and Sydney. For more information, connect with us on LinkedIn, Instagram, and Twitter.

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Validity is proud to be an equal opportunity employer. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.