Duties

As an Administrative Assistant (Title 5), GS-0303-07, you will perform the following:
1. Assists in managing the Internal Management Control Program (IMCP). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual JF-HQ plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts annual, mid-year and other special reports for CAO approval and submission to the Adjutant General.
2. Assists the Chief of Staff with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by JF-HQ directorates to help identify ongoing problem areas. May also coordinate review of reports with the Inspector General function when requested.
3. Oversees the officer evaluation program. Monitors suspense dates for submission of Officer Efficiency Reports (OERs) to the Chief of Staff. Reviews OERs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military
Personnel Section. Provides the Chief of Staff with status of all OER's and provides assistance to subordinate units where necessary.
4. Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy.
5. Maintains and administers multiple support budgets for the Command Administration Office. Maintains all files and records. Receives, inputs, monitors and records all expenditures. Receives, obligates and disperses funds for accounts. Responsible for reconciliation and auditing of accounts. Prepares and submits required reports.
6. Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures.
7. Performs other duties as assigned.

Requirements

Conditions of Employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• You must be fully vaccinated against COVID-19. Per Centers for Disease Control, you are considered fully vaccinated 14 days after the final dose in your vaccination series.
• You must provide proof of vaccination, or an approved medical/religious exemption at orientation.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must submit a complete Application Package which includes:
  1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
  2. Other supporting documents: Most recent SF50 for current Federal Technicians

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11755934
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  VaARNG Tech Jobs HRO

  Phone

  000000000

  Email

  ng.va.vaarng.list.ngva-guard-tech-jobs@Army.mil

  Address

  VA JFHQ DET HQ
  8000 JEFFERSON DAVIS HWY
  BLDG 430
  Richmond, VA 23297
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This is a Title 5 Civilian Position - You must be a United States Citizen in order to be eligible for this position. NOTE: This advertisement will close after receiving 15 qualified applications.