JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. The Opportunity We are currently seeking an Executive Assistant to support our Vice Chairman. This must be dynamic, highly motivated person, a quick thinker, possess excellent judgment and have the ability to complete tasks and projects quickly, anticipate business needs and prepare accordingly and react with appropriate urgency to situations that require a quick turnaround. The individual will be handling high level confidential information, so the successful candidate will be expected to maintain strict confidentiality and exhibit discretion and professionalism in all activities, always reflecting the values and culture of the firm. This is a highly visible role; the individual will represent the Senior Executive and act as “the face” to the larger business population. This role will be responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment. This position is based at our Washington, DC or Chicago, IL office and requires proven track record successfully supporting C-Suite level executives. ESSENTIAL FUNCTIONS Calendar and Travel Management Lead and coordinate calendar management and arrange heavy travel schedule which will include proactively identifying and providing solutions for calendar conflicts. Coordinate annual events, speaking engagements and conferences Communications & Marketing Management Communicate on behalf of Senior Executive by way of proofreading letters of recommendations, draft revisions Partner with internal Marketing & Sales team as needed. Organize incoming communications and redirect consistent with Executives’ regular practices; escalate incoming communications that require more immediate attention. Obtain client bios prior to meetings & engagements, as needed/update contact lists. Operations Maintain executive files and processes to ensure efficient organization and ease of access. Produce daily update and client updates Expense Management Support expense control initiatives including, T&E audits, smart phone purchases/cost recovery, Simplify the Business, etc. Prepare, and execute expense reports on a regular and timely basis. EDUCATION AND EXPERIENCE A Bachelor’s Degree is preferred. A minimum of 5 years in an administrative support role with C-Suite preferably in real estate. Attributes Dealing with Ambiguity – effectively cope with change by shifting priorities try to maximize meeting opportunities. Planning and organizing – ability to establish course of action to accomplish goals and evaluate results, confirm instructions and execute accordinatly, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently. Interpersonal Savvy – relate well to all kinds of people inside and outside of the organization with diplomacy and tact. Quick Learner – ability to learn quickly when faced with new problems and challenges. Self-Starter – able to start and complete projects independently. Time Management – use time effectively and efficiently and with a sense of urgency. Written/Oral communications – superior ability to speak and write clearly and concisely. Stakeholder focus -- Dedicated to exceeding manager’s expectations, ensuring excellence in delivery are achieved through the right solution. Location: Hybrid –Washington, DC Location: Hybrid –Washington, DC If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits, include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Flexible and Remote Work Arrangements may be available About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here. This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site 🔒 A culture of belonging. Rewarding opportunities. And a diverse global community shaping the future of real estate for a better world. See what a better world means to JLLers around the globe. JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.6 billion, operations in over 80 countries and a global workforce of more than 91,000 as of December 31, 2020. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.