Description

FUNCTION: As the Accounting Manager you will be responsible for supervising the payroll, accounts payable and general ledger functions of the Finance office. It is expected that this position support the CFO and be the second in-charge when the VP Finance and Administration is not available.

RESPONSIBILITIES:

Program Accounting:

1. For assigned programs - during the proposal/renewal of funding phase - read request for proposal, obtain an understanding of the funding/budget parameters and develop a budget and budget narrative. Budgets include working with the Program Planning, Research and Evaluation (PPR&E) team to determine staffing levels as well as program specific costs depending on the nature and requirements of the program. If an existing program, analyze new budget against past performance and understand variances.

2. Actively manage and maintain contract management tracking spreadsheet for assigned contracts/grants to track and understand accounting and financial reporting requirements.

3. Prepare monthly vouchers/billings for assigned contracts/grants in accordance with monthly closing schedule.

4. On a monthly basis prepare program accounting spreadsheet for each assigned grant. Ensure all costs associated with grant are properly recorded and all costs charged against the grant are appropriate. Adjust as necessary. Analyze costs against budget to ensure in line and variances are understood.

5. Confirm salary allocations and general and management charges to each grant on a monthly basis. Ensure both are in compliance with budget and grant funding parameters.

6. Work in conjunction with Facilities Supervisor, Payroll Accountant and Accounts Payable/General Ledger Accountant to ensure proper allocations are being made against each grant.

7. Meet monthly with VP Finance to review program accounting spreadsheets. Discuss and review any issues noted in association with each grant, including but not limited to allocations, budget to actual variances and programmatic changes.

8. Meet with program and PPR&E teams on a monthly basis to review accounting spreadsheets. Discuss and review any issues noted in association with each grant, including but not limited to questions relating to allocations, budget to actual variances and programmatic changes.

9. Monitor on a monthly basis the status of open Accounts Receivable balances for the programs in your assigned division. Report on open balances monthly to VP Finance in accordance with the monthly closing schedule.

10. Follow up timely with funders regarding outstanding billings.

11. Oversee the above functions as they relate to the Program and GL Accountant’s assigned programs. 

CFR:

12. Coordinate the preparation, analysis and filing of the annual CFR filing. Work with the independent auditors to ensure accurate and timely final submission. Adherence to CFR deadlines is a MUST as there are financial ramifications if our submission is late. 

EDC:

13. Reconcile ULR/EDC intercompany balances on a monthly basis. Ensure all reconciling items are monitored and cleared on a timely basis.

14. Prepare and analyze EDC financial statements including but not limited to the completion of monthly closing entries for EDC and all EDC Subs, completing quarterly reconciliations of EDC and Sub intercompany accounts, preparing and entering EDC/Sub intercompany invoices and reconciling construction in process accounts.

15. Manage, monitor and maintain appropriate records for EDC construction projects.

16. Attend EDC Board meetings on a monthly basis.

17. Work with EDC leadership to prepare the annual operating budget.

18. Take the lead on EDC’s annual audit, monitoring progress, answering accounting related questions and reviewing in detail the draft audited financial statements. 

19. Prepare worksheets and supporting schedules as requested for the preparation of the annual 990 and CHAR 500 filings.

ULR Accounting and Office Functions:

20. Supervise, coach and evaluate performance of Program/GL Accountant, Accounting Clerk and Accounting Intern. Provide timely feedback to staff for continuation of process improvements. Ensure appropriate coverage of job functions during vacation and other absences. 

21. Prepare monthly bank reconciliations for all ULR, EDC and Rep Payee bank accounts in accordance with the monthly closing schedule. 

22. Make bank deposits for all ULR, EDC and Rep Payee bank accounts.

23. Review and record all standard and adjusting journal entries, as needed, on a monthly basis in accordance with the monthly closing schedule. 

24. Manage and coordinate all 401k and related retirement processes and procedures. Ensure the agency is in compliance with company and participant disclosures and ensure payments are made in accordance with employee withholdings and employer contribution procedures.

25. Maintain open accounting periods within Great Plains. Close periods/years and establish new years/periods as required.

26. Review and approve all Medicaid billings. Ensure billings are done at authorized rates and correct amounts are posted into the related revenue and accounts receivable accounts.

27. Oversee the preparation of the annual accounts payable 1099s ensuring they are reviewed, approved and mailed in accordance with IRS regulations.

28. Assist in the preparation of the annual ULR operating budget.

29. Upload annual operating budget into Great Plains upon Board approval.

30. Preparation of the annual Indirect Cost Rate Application and submission.

31. Take the lead on ULR’s annual audit, monitoring progress, answering accounting related questions and reviewing in detail the draft audited financial statements. 

32. Perform monthly reconciliations of balance sheet accounts

33. Perform all other duties as assigned.

34. Attend / support ULR events and fund raising functions.

Requirements

 QUALIFICATIONS:

• Bachelor’s in Accounting, with the appropriate level of experience.
• 5 or more years of general accounting, grant and contract management, and supervisory experience.
• Experience with property development accounting highly preferred
• Must be able to read contracts, summarize the accounting and financial reporting requirements and translate that information into appropriate accounting entries and transactions.
• Prior CFR experience is highly desired.
• Must be extremely detail oriented and have the ability to analyze financial results.
• Must have excellent written and verbal communication skills.
• Must possess strong organizational skills and the ability to work as a member of the Finance team.
• Must be able to work effectively under pressure and manage time to meet multiple specified deadlines.
• Strong analytical and customer service skills are essential.
• Must possess Microsoft Word and Excel proficiency. Experience with Great Plains accounting software is highly desired.