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Event Sales Specialist (Part Time)
Part Time 6 Months Ago
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Urban Ecology Center is Hiring an Event Sales Specialist (Part Time) Near Milwaukee, WI

Milwaukee’s Urban Ecology Center has captured the attention of leaders in cities across the country. Our model of creating neighborhood-based environmental education centers energizes urban public natural areas. Located in vibrant public green spaces, our fast-growing organization annually serves over 200,000 people of all ages. Our innovative team of cutting-edge non-profit professionals work in creative, high-energy open offices in state-of-the-art green facilities. The Urban Ecology Center serves socially and culturally diverse communities. We are committed to having a team of employees that reflect the richness and diversity of these communities. 

Our team enjoys many benefits that include a UEC membership, workplace flexibility, a generous PTO program to have time to enjoy the outdoors, retirement plan, and health and wellness benefits to name a few! All this and employees who are passionate about achieving our mission of connecting people in cities to nature and each other!

We have an opportunity to join the Facility Rentals team and are seeking an Event Sales Specialist. Details here:

Position Summary: Join a dynamic team as the Facility Rental & Events Sales Specialist at the Urban Ecology Center, a nationally recognized non-profit environmental community center in the heart of Milwaukee. This part-time position offers the opportunity to help generate funds for the Urban Ecology Center through the facility rental program at all three branch locations: Riverside Park, Washington Park and Menomonee Valley. As the Sales Specialist, you will be responsible for assisting with the success of this program as measured by earned income for the center, customer satisfaction, exposure to renters and their guests and furthering the mission of the Urban Ecology Center within the rental program itself. Job duties involve working closely with the Facility Rental & Events Team on growing the rental program at all locations, directly engaging with rental clientele to exceed expectations, day-of event assistance and administrative work. They will work closely with other organizational staff to successfully execute events as a representative of the Facility Rentals & Events team. This position may be required to work at all three branch locations, and therefore requires reliable transportation and valid driver’s license. You will work weekends and evenings for tours, meetings and scheduled events - schedule to be determined with Manager. 

Duties and Responsibilities: 

  • Work in partnership with Facility Rentals & Events Manager and Events Specialist to understand requirements for each event and provide seamless customer service to clients
  • Assist in developing and cultivating leads for the team to achieve rental income goal by: 
    • Actively market to potential clients, provide tours, answer questions
    • Book weddings, family events, corporate meetings, and other parties/events at all locations.
    • Working in partnership with the program team, Branch Managers and the rest of the FR&E Team to ensure that services and facilities can be executed.
    • Negotiate contracts and fees with clients, 
    • Seek endorsements, pictures or materials from previous clients to use for marketing and social media
    • Build relationships with vendors, wedding and event industry in Milwaukee to understand patterns, and needs and help predict future trends in the industry
    • Successfully achieve the monetary budget goal while ensuring that UEC is prepared to execute and deliver on all of the commitments with excellent customer service
  • Provide timely and accurate reporting on forecast, actuals
  • Work events to have an understanding of offerings
  • Collaborate closely with FR&E team in driving initiatives to build departmental growth, Green/mission reach, organizational projects, and coordinating large organizational and facility rental events.
  • Responsible for safety of the facilities and renters/guests during rentals, securing and closing building and setting alarm

Knowledge, Skills and Abilities: 

Education/ Training

  • High school diploma or GED certificate is required; higher education (2 years or more) in a related field is preferred
  • CPR/First Aid Certification or ability to obtain (UEC can provide training)

Experience

  • Minimum of three years in customer service and/or venue/event sales is required; direct experience in rental coordination and/or event planning strongly preferred.

Skills and Abilities

  • Exceptional oral and written communication skills (Spanish speaking a plus)
  • Strong commitment to meeting, and exceeding, expectations
  • Provide excellent quality customer service in dynamic situations 
  • Ability to work well independently and as part of a team
  • Highly organized, decisive, and a quick problem solver
  • Strategic thinker and hands-on executor
  • Commitment to the mission of the Urban Ecology Center 
  • Computer skills (Microsoft Office/Google experience required, prior database experience a plus)
  • Because this position involves work at multiple branches, reliable transportation and valid driver’s license is required
  • Ability with reasonable accommodations to move and lift objects over 50 lbs and able to stand on your feet for an extended periods of time 

Schedules

This position is 20 hours per week and is required to work weekends and evenings - peak times for tours, meetings and scheduled events. This would make up roughly 12-16 of your hours. The remaining hours would be in-office/remote working time for answering inquiries/emails, administrative duties and special projects. Extra Rental Attendant hours might be available during peak rental season that would allow you to go over your 20 hours/week.

Working Conditions

Job Conditions/Work Location: Time will be split between remote work/indoors at a desk with open office / active team atmosphere and moving around inside and outside the facilities with face paced room and furniture set up. Must be willing to work late nights as the lead staff member in the building and ability to work at/travel between all 3 branches.

Physical Requirements: Ability to move heavy furniture up to 50 lbs, carry out garbage and recycling, clean the facility and be on your feet for an extended periods of time

Equipment Used: Computer, copy machine, fax machine, web-based phone system, printer, dishwasher, AV equipment

Supervisory Responsibilities: Responsible for directing other staff and assistants working as attendants at a rental and working with volunteers, high school outdoor leaders and interns. 

The Urban Ecology Center serves a socially and culturally diverse audience. We strive to build a team of employees with similar richness in culture and experience.

 To Apply Please

  • Complete application and upload resume and cover letter on our website
  • Contact MaryBeth Kressin, Facility Rental & Events Manager at mkressin@urbanecologycenter.org with questions

The Urban Ecology Center is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please call 414- 964-8505 and ask for Human Resources.

Job Summary

JOB TYPE

Part Time

POST DATE

09/20/2022

EXPIRATION DATE

10/13/2022

WEBSITE

urbanecologycenter.org

HEADQUARTERS

MILWAUKEE, WI

SIZE

50 - 100

FOUNDED

1991

TYPE

Private

CEO

DAVID E JOHNSON

REVENUE

<$5M

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About Urban Ecology Center

Urban Ecology Center is a non-profit organization that educates people about the environment and offers outdoor science education for urban youth.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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