The School of Medicine's Office of Grants and Contracts is seeking to hire a Grants and Contracts Administrator OR Specialist who can perform research administration tasks in support of and in collaboration with the Grants and Contracts senior administrative teams. These positions aim to attract career-minded professionals who are interested in a research administration career pathway that supports academic biomedical research faculty and staff. The ideal candidate will be a motivated learner, excited by working with a high performing team in a fast-paced, deadline-driven environment. The candidate will be able to work with a large customer base by communicating clearly, professionally, and confidently in both written and oral communication. The learning curve for the research administration field is often protracted due to the constantly changing nature of the knowledge base. Critical thinking, multi-tasking, and practicality are necessary skills.

JOB RESPONSIBILITIES

Grants and Contracts Specialists manage the submission process for grant and contract proposals or the reconciliation and administration of the award, or both. In certain circumstances, they may assume a range of other duties on behalf of their organization, however they are distinguished by their specialized knowledge of the grants and contracts processes and their participation in the administration of grant and contract funding for the unit.

• Prepare, manage, and/or review numerous proposal submissions, including completing forms, preparing letters, uploading proposal documents into sponsor portals, and interpreting guidelines for the Principal Investigator.
• Prepare and review funding reports, final invention statements, and progress reports.
• Provide guidance to researchers completing grant applications.
• Prepare, review, and revise grant budgets.
• Ensure compliance with terms and conditions of grants and contracts.
• Provide information on policy and procedure interpretation, new regulations, and new processes to faculty, staff, and external sponsors.
• Other duties as assigned.

Grants and Contracts Administrators facilitate the proposal submission and award administration process. They understand sponsor requirements and interpret guidelines for the Principal Investigator. They are responsible for the processing of proposal or award transactions, communicating with sponsors as needed, and serving as the primary contact for internal and external subcontracts and sponsors. They may perform a range of other duties within their organizations, as needed, but are distinguished by their expertise in grants and contracts administration.

• Manage grant submission processes, complete forms, prepare letters, upload proposal documents into sponsor portals, and support the preparation of financial reports per sponsor guidelines.
• Prepare, review, and revise grant budgets.
• Review proposals for conformity with University, State, and Sponsor guidelines.
• Resolve problems through contact with University administrators or faculty and recommend appropriate action.
• Mentor new administrators and provide guidance.
• Provide technical and administrative assistance to faculty and administrators.
• Interpret sponsor regulations.
• Maintain complete and accurate file and database information.
• Organize files, documents, and communication.
• Other duties as assigned.

MINIMUM REQUIREMENTS

Grants & Contracts Specialist:

Education: Associate's degree

Experience: At least two years of grant and contract experience. Two additional years of experience may be accepted in lieu of degree.

Grants & Contracts Administrator:

Education: Bachelor's degree

Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.

Licensure: Certified Research Administrator (CRA) certification is preferred.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is eligible for a hybrid work schedule involving two-three days in the Charlottesville office and two-three days of remote work.

This is a restricted position; continuation is dependent on funding. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

TO APPLY

Please apply through Workday, and search for R0045753. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

• CV or Resume
• Cover letter to include your interest, knowledge, skills, abilities, or experience related to the position

Upload all materials into the resume submission field. Multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey during the final phase of the interview process. For questions about the position, please contact Lauren Armstrong, lpb4c@virginia.edu. Questions relating to the application process should be directed to Jeremy Brofft, Senior Recruiting Specialist, xmf9ad@virginia.edu.

For more information about UVA and the Charlottesville community please see https://www.virginia.edu/life/charlottesville.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.