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Administrative Aide- College of Pharmacy
- 23000000LRMarket Range: 04
Hiring Salary: $17.48/per hour
Job Summary/Essential Job Functions: Under the direction of an assigned supervisor, this position serves as subject-matter expert for the procurement, financial transactions, and provides administrative, clerical, and bookkeeping support for faculty, research staff, graduate student, postdoctoral fellows, and department business managers with the College of Pharmacy.
DUTIES AND RESPONSIBILITIES:
1. Provides administrative support, i.e., assists with university policy guidelines, maintains files, payables, inventory, and enters data into IRIS, order supplies.
2. Prepares travel requests and processes travel expenses; prepares purchase requisitions, asset numbers, and NCJs; and prepare internal transfers, organizational memberships, conference registrations, and subscriptions.
3. Reviews and reconciles monthly ledgers for accounts.
4. Prepares invoices paid on department procurement card to include packing slips, order forms, and invoices.
5. Prepares internal transfer vouchers.
6. Assist in providing monthly expenditure and other reports to faculty, securing faculty signatures after their review and approval.
7. Prepares contracts for goods and services.
8. Ensures identified issues are resolved and follows up with facilities maintenance.
10. Assists with equipment inventory, space surveys, self-assessment reports; and creates correspondence as required.
11. Performs other duties as assigned.
MINIMUM REQUIREMENTS: High School diploma or GED; three (3) years administrative support experience; OR two (2) years related work experience and certificate showing completion of secretarial/administrative training; OR an Associate's Degree in Business or related field and one (1) year experience. Candidate must be able to skillfully prepare written reports; ability to multitask with minimum supervision. Must possess strong technical skills using Microsoft, Word, Excel, PowerPoint, Outlook, Publisher, Blackboard and Adobe Acrobat; ability to scan documents and images; (TRANSCRIPT OR PROOF OF CERTIFICATION IS REQUIRED IF EDUCATION IS USED TO QUALIFY)
Full Time
Ancillary Healthcare
$34k-43k (estimate)
03/31/2023
09/05/2023
uthsc.edu
MEMPHIS, TN
200 - 500
1911
$10M - $50M
Ancillary Healthcare
Each fiscal year, the University of Tennessee Health Science Center faculty and staff receive over $300 million in sponsored program funding, including support from the National Institutes of Health and private foundations. Advancing research and economic development is at the core of the University of Tennessee Health Science Center's mission. Research funding has directly contributed to UTHSC's long record of accomplishments in basic science, applied clinical and translational research, and public health, allowing us to continue our contributions to the health of the Memphis-area community. ...Through collaborative relationships with health care partnerships like St. Jude Children's Research Hospital and Methodist Le Bonheur Healthcare, we are well-positioned to pave the way for innovative patient-centered research and development with a clinical and translational focus.
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