OVERVIEW

The University of St. Thomas invites qualified candidates to apply for a Senior Accountant (Accountant III) position within the Controller's Office.

This position is eligible for hybrid work. The department typically works 2 days per week in the office and 3 days remote, however some flexibility may be provided. Remote work must be conducted in the State of Minnesota.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

Assist in the management, reconciliation and compliance of a large portion of the Univeristy’s balance sheet, including fixed assets, debt and operating cash; to reconcile and review the University's funds held with bond trustees and maintain proper IRS records and post-issuance compliance for the University’s debt portfolio; approve journal vouchers on a rotating basis; answer departmental inquiries regarding their budgets and departmental accounts; assist in the annual financial statement audit preparation with reconciliations; assist the Assistant Controller, Controller, and Vice-President for Business Affairs with special projects.

ESSENTIAL FUNCTIONS

Fixed Assets· Maintaining and accounting for Property, Plant and Equipment in accordance with established policies.· Reconcile the Fixed Asset system quarterly to the general ledger and update the capitalization of assets.· Responsible for any updating and changes to capital project accts/orgs/funds and location codes.

· Monitor the Building project funds in order to determine if assets should be capitalized or CIP.

· Approve all capital expenses through the purchasing department.

· Setup assets to depreciate in accordance with established policies.

· Run the year-end depreciation process.

· Partner with Office of Financial Planning & Budget, Facilities Management, ITS and various departments to ensure accuracy of budgets and projections for capital expenses. 

Operating Cash/ Working Capital· Assist with the reconciliation of various bank statements to the general ledger. 

· Manage daily cash of the University by accessing the University’s bank balances, estimating daily cash inflows and outflows based on projected deposits and withdrawals and transferring cash, as needed, between the University’s bank account and short-term investment account. 

· Inform AVP of Finance & Controller of the cash balances on a daily basis. 

· As part of completing daily cash, this position will review, validate and initiate wire transfer and ACH requests from the University community.

Debt Management· Collect and compile data when the university issues new debt or refinances existing debt.

· Manage annual post-issuance compliance program for tax exempt debt and is subject matter expert on post-issuance compliance for the University. Perform ongoing education for changes to regulatory programs related to post-issuance compliance.

· Manage the on-going compliance with IRS regulations by ensuring proper documentation of construction expenses and completion of on-going documentation such as arbitrage calculations are maintained on the debt management software. Collaborate with Assistant Controller and Senior Tax Accountant on the completion of Schedule K for the 990. Serve as system administrator for the post-issuance compliance software.

· Manages and reconciles construction fund accounts with trustee for monthly construction draws, payment to contractors/sub-contractors, maintaining escrow account, compliance with spend-down rules. Monitors and reports on investments in the construction and debt service reserve accounts.

· Monthly review of construction expenditures and proper documentation. Coordinate cash withdrawls (draws) with University’s bank/trustee to reimburse for expenses. Maintain record of draws and invoices in accordance with IRS guidelines. Coordinate with Business Office and Assistant Controller for proper accounting of funds held with bond trustees transactions.

General Accounting & Audit preparation/schedules/reconciliations

· Assist with audit reconciliations and schedules needed for selected areas (annual financial statements)

· Assist in accounting for our fiscal agent, SPS (i.e. fixed asset recon., investment allocations).

· Perform annual EDP lease allocation, inter-college/intra-college graduate allocations and athletic financial aid allocation

· Work with campus community to ensure proper accounting protocol is followed.

· Various other special projects as assigned.

Federal Direct Loan and Campus Based Aid accounting and cash management

· Initiate monthly draws

· Reconciliations and entries on a monthly basis

Miscellaneous

· Approve journal vouchers and vendors on a rotating basis

· Perform special projects as assigned by the Assistant Controller and Controller

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree in accounting, finance or a related field
• Three years professional accounting experience with a demonstrated knowledge of GAAP
• Fully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason

An equivalent combination of education and experience may be substituted for otherwise qualified individuals. 

Preferred Qualifications

• While not required, knowledge of non-profit accounting experience, and/or CPA license, will be taken into consideration

This position is eligible for hybrid work. The department typically works 2 days per week in the office and 3 days remote, however some flexibility may be provided. Remote work must be conducted in the State of Minnesota.

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.