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Executive Assistant III, Boise
$73k-93k (estimate)
Full Time 1 Week Ago
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University of Idaho is Hiring an Executive Assistant III, Boise Near Boise, ID

University of Idaho
Executive Assistant III, Boise
Location: Boise
Division/College: President's Area
Employee Category: Classified
Pay Range: $24.25 per hour or higher depending on education and experience
FTE: 1
Full/Part Time: Full Time
Position Summary:
Under general direction of the administrator, this position independently performs highly complex and diverse support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.
Duties may include:
Administrative and operational support:
  • Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
  • Coordinate complex travel, meeting and event arrangements
  • Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
  • Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors
Project and initiative support:
  • Advise on agendas and meeting strategy, goals and outcomes
  • Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
  • Advise on and help coordinate the strategic planning process
  • Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
  • Represent the unit on university-wide committees as appropriate
Information gathering, reporting and communications:
  • Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
  • Develop draft communications such as talking points, speech scripts and responses to correspondence
  • Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator
Other duties as assigned
Minimum Qualifications:
  • High school diploma or equivalent
  • Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator
Preferred Qualifications:
Preferred Education:
  • Bachelors degree
Preferred Experience:
  • Working in higher education
  • Understanding of the unique role of a states land grant institution
  • Supporting project teams, including the Universitys strategic planning process
  • Providing support to committees and/or boards
  • Working in an environment that requires adherence to strict confidentiality standards
  • Using computer information systems that manage an organizations finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb
Physical Requirements & Working Conditions:
  • None
None
Required Licensures, Certifications or other
Posting Number: SP004427P
Posting Date: 05/10/2024
Closing Date:
Open Until Filled: Yes
Special Instructions:
Applications received by May 24, 2024 will receive first consideration. In addition to a current resume and list of three professional references, please submit a letter of qualification that addresses the required and preferred qualifications as applicable.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
jeid-48cf437e84aa254c83254d1622cc8027

Job Summary

JOB TYPE

Full Time

SALARY

$73k-93k (estimate)

POST DATE

07/11/2024

EXPIRATION DATE

08/10/2024

WEBSITE

nwisrl.ars.usda.gov

HEADQUARTERS

Washington, DC

SIZE

<25

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