12 Administrative Support (Administrative and Fiscal Support Specialist, Pos #81856) Jobs in Honolulu, HI
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University of Hawaii is Hiring an Administrative Support (Administrative and Fiscal Support Specialist, Pos #81856) Near Honolulu, HI
- Description
Title: Administrative Support (Administrative and Fiscal Support Specialist)
Position Number: 0081856
Hiring Unit: Information Technology Services/Client Service and Operations Center
Location: Manoa
Date Posted: November 9, 2022
Closing Date: December 2, 2022
Band: A
Salary: salary schedules and placement information https://www.hawaii.edu/ohr/apt/apt-salary-placement/
Additional Salary Information: Salary commensurate with education and experience.
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Funding: Special Funds
Duties and Responsibilities
(NOTE: ** denotes Essential Functions)
1. ** Provide administrative, program, and general office support in the Information Technology Services Client Service and Operations Center group.
2. ** Assist with planning and coordinating events, presentations, and projects, including responsibility for logistics, travel planning, communications, and recordkeeping.
3. ** Maintain effective communication with staff, management, and executives at both internal and external organizations as required to support ITS.
4. Develop and maintain recordkeeping systems.
5. ** Assist with collecting, processing, and providing preliminary analyses, summaries, and reporting of data used for planning, decision making, and policy purposes.
6. Assist program and project managers with project administrative tasks, including but not limited to meetings, status and project reports, and presentations.
7. ** Create, update, and maintain communication content for the broad University community and ITS employees across various media, including the public ITS website, the ITS employee Intranet, wiki spaces, and ITS-managed knowledge bases.
8. ** Recruit, retain, evaluate, and manage student employees and provide direction to them. Schedule students to meet operational requirements.
9. ** Assist with logistics, coordination, and administrative support related to onboarding and offboarding CSOC full time and student employees.
10. ** Assist with scheduling of full-time staff to meet operational requirements.
11. Prepare and maintain documentation of operating procedures and practices.
12. Other Duties As Assigned.Minimum Qualifications
1. Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for project coordination and/or program management in a service-oriented organization; or equivalent education/training or experience.2. Functional knowledge of principles, practices and techniques in the provision of support services and customer relationship management demonstrated by knowledge, understanding and ability to apply concepts, terminology.3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with project coordination and/or program management.4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of project coordination and/or program management.5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.7. Demonstrated ability to operate a personal computer and apply word processing software.8. Demonstrated ability to operate a personal computer and utilize common productivity applications and the Internet.9. Demonstrated ability to effectively multitask and meet deadlines.10. Demonstrated ability to work with a broad range of constituents and peers.11. Demonstrated attention to detail.12. Experience managing communication to broad audiences across multiple media.13. Ability to work a flexible or variable work schedule as required to support project or operational activities.14. Ability to accept and follow simple and complex instructions.15. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Desirable Qualifications
1. Additional years of experience in project coordination/management or administrative services.2. Familiarity with software for web content management.3. Familiarity with software for presentations and project management.4. Experience working with information technology organizations.5. Knowledge of the University of Hawaii and Information Technology Services organizational structure & services.6. Work experience in a higher education institution.7. Experience supervising and coordinating work efforts for employees.TO APPLY
Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents.
Applicants must submit the following:
(1) Cover Letter to the selection committee indicating interest in the position and how the minimum and desirable qualifications are met
(2) Resume
(3) Three (3) letters of recommendation
(4) Copies of Educational Transcripts with confidential information redacted (i.e. social security number, date of birth, etc.). Official transcripts are required upon hire.
Employment may be contingent on verification of credentials and other background information, including the completion of a criminal history check.
NOTE: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries:
(808)956-9098, itsadmin@hawaii.edu
- EEO/AA, Clery Act, ADA
- The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Job Summary
Full Time
Colleges & Universities
11/11/2022
12/02/2022
hawaii.edu
HONOLULU, HI
7,500 - 15,000
1907
Private
DAVID MCCLAIN
$500M - $1B
Colleges & Universities
Related Companies
About University of Hawaii
UH is an educational institution that provides undergraduate and postgraduate programs.
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