13 Administrative Support (Admin & Fiscal Support Spec)(pos# 0077128T, pos# 0096817T) Jobs in Honolulu, HI
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University of Hawaii is Hiring an Administrative Support (Admin & Fiscal Support Spec)(pos# 0077128T, pos# 0096817T) Near Honolulu, HI
Other Conditions: To begin approximately February 2023, subject to position clearance and availability of funds. Annually renewable, subject to performance, funding and program need. Recruitment is for 2 positions, pos# 0077128T and pos# 0096817T.
- Provides pre-award and post-award extramural support to APTs/faculty Principal Investigators (PIs) in one or more assigned departments and units in the College of Social Sciences.
- Assists APTs/faculty with proposal data entry into myGrant or successor application.
- Provides fiscal, administrative, and contracts and grant management support to PIs and project staff.
- Work with PIs and ORS to facilitate the execution of contract, grant, and award processes, applications, and related actions.
- Serves as the point of contact to department APTs/faculty for all administrative, fiscal and personnel matters for assigned APTs/PIs.
- Ensures timely and effective transactions are processed with accuracy and quality consistent with University and RCUH requirements.
- Initiates and facilitates procurement, payment, and personnel and other actions utilizing established best practices, policies, procedures, and regulations.
- Initiates and advises APTs/PIs on financial transactions, including but not limited to subawards and contracts.
- Solicits quotations and bids; prepares purchase requisitions, purchase orders, direct payment documents, and supporting purchasing documents such as sole source and cost price reasonableness forms.
- Processes claims and reimbursements in compliance with established policies, procedures and regulations. Advises project staff on policies and procedures related to procurement/payments. Distributes purchase orders and payments to vendors.
- Prepares and processes RCUH and UH payroll for approval by the PI or authorized designee. Assists with other personnel functions including but not limited to preparing draft position descriptions.
- Initiates travel requests and travel completions.
- Develops database tracking of fund balances for existing projects.
- Maintains current reports on the status of accounts and tracks expenditures on all project accounts and works with the fiscal authority on cost projections.
- Provides projections and effects of proposed purchasing, travel, and hiring transactions.
- Other duties as assigned
- Denotes Essential Functions
- Possession of a baccalaureate degree in Business Administration, Accounting, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for grant management, accounting, and business administration; or equivalent education/training or experience.
- Functional knowledge of principles, practices and techniques in Business Administration, Accounting or related field demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal administration.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal administration.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Demonstrated ability to follow oral and written instructions.
- Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Knowledge of applicable State/Federal fiscal/financial, procurement and other applicable regulations of pre/post awards management.
- Knowledge & work experience involving UH and/or RCUH policies/procedures; knowledge of other applicable software (e.g.,UH Kuali Financial System (KFS),MyGRANT, RCUH Financial &Human Resources systems, & other software used in pre/post awards management).
- Past experience in working with faculty or other Principal Investigators from diverse fields of study.
minimum and desirable qualifications of the position are met.
2. Resume
3. Names and contact information (telephone number and email addresses) of at least three
professional references.
4. Transcript(s) or equivalent showing degree and coursework to date appropriate to the
position (copies of transcripts are acceptable; however, original official transcripts will be
required at the time of hire.)
Job Summary
Full Time
Colleges & Universities
$46k-58k (estimate)
01/21/2023
02/17/2023
hawaii.edu
HONOLULU, HI
7,500 - 15,000
1907
Private
DAVID MCCLAIN
$500M - $1B
Colleges & Universities
Related Companies
About University of Hawaii
UH is an educational institution that provides undergraduate and postgraduate programs.
The job skills required for Administrative Support (Admin & Fiscal Support Spec)(pos# 0077128T, pos# 0096817T) include Data Entry, Accounting, Word Processing, Communicates Effectively, Purchasing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Support (Admin & Fiscal Support Spec)(pos# 0077128T, pos# 0096817T). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Support (Admin & Fiscal Support Spec)(pos# 0077128T, pos# 0096817T). Select any job title you are interested in and start to search job requirements.
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If you are interested in becoming an Administrative Support, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support job description and responsibilities
Administrative Support develops and update administrative systems to make them more efficient.
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Administrative support provide supports to team by performing tasks related to organization and strong communication.
02/21/2022: Parkersburg, WV
Administrative support may support an entire workplace and should be able to correspond with coworkers and managers regularly.
12/19/2021: Greenville, MS
Administrative support typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
02/11/2022: Utica, NY
Administrative Support usually review records or reports pertaining to activities like production, payroll,shipping details, monitor work activities and evaluate performance.
02/20/2022: Rapid City, SD
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Support jobs
Administrative support provides support to ensure efficient operation of the office.
01/22/2022: Concord, NH
Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.
01/01/2022: Cincinnati, OH
Administrative Supports who graduated from college usually earn either Business degrees or Psychology degrees.
01/21/2022: Norwich, CT
Administrative Support requires strong organizational skills to juggle many tasks.
02/23/2022: Bismarck, ND
No office can function without the help of Administrative Support because they are the oil which helps the machine run as efficiently as possible.
12/29/2021: Long Beach, CA
Step 3: View the best colleges and universities for Administrative Support.
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