Department BSD NRB - Administration About the Department We study how the nervous system works – how it is built, how it operates on cellular and systems levels, how drugs affect it, and how it is damaged in neurodegenerative diseases. Our faculty members continue to make cutting edge contributions to neurobiology research, attracting significant research grants from leading government agencies and charitable foundations. At the same time, the Department of Neurobiology is dedicated to cultivating young scientists who will take up the quest for discovery to benefit future generations. Our laboratories are teeming with some of the brightest minds in the world, all directed at studying the complexities of the brain. Job Summary The job provides specialized business support for routine office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services. Responsibilities Provide financial support with bill pay and reimbursements through procurement systems: GEMS, e-payment and Buysite. May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries. Schedules meetings and maintains the Chair’s calendar. Provides office management through: Conference Room management. Ensure all office materials are stocked. Coordinates access and maintains key inventory for current and new personnel. Provides support to all departmental staff and labs on physical space management. Provides event planning organization: Order and set up catering. Travel organization for guests. Room reservations. Create travel dossiers and on-campus itineraries. Provide coordination on day of event. Reimbursement and bill pay. Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports. Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office. Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). --- Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. --- Certifications: --- Preferred Qualifications Education: College or University degree Preferred Competencies Analytical and problem-solving skills. Microsoft office Suits. Ability to work independently and as part of a team. Application Documents Resume (required) Cover letter (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Administration & Management Role Impact Individual Contributor FLSA Status Non-Exempt Pay Frequency Biweekly Scheduled Weekly Hours 40 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. 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The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/